We are looking for a Human Resources (HR) Assistant to join a social services organization in Burlington, Ontario on a Contract basis. This role supports day-to-day HR coordination by keeping employee information organized, assisting with hiring and onboarding activities, and helping ensure payroll and benefits records are accurate. The successful candidate will contribute to a well-run HR function through strong attention to detail, sound judgment with confidential information, and responsive support to employees and internal stakeholders.
Responsibilities:
• Maintain complete and current employee records within HR systems and ensure personnel documentation is properly organized and accessible.
• Prepare and update employment-related documents, including letters, confirmations, status changes, and other routine HR correspondence.
• Coordinate recruitment administration by posting opportunities, updating candidate tracking records, arranging interviews, and communicating with applicants.
• Support pre-employment and onboarding activities by gathering required documentation, monitoring the status of required screening for all candidates, and helping new hires complete orientation steps.
• Assist with offboarding administration by collecting final paperwork, updating employee records, and confirming required process checklists are completed.
• Help track attendance, timesheets, and vacation balances to support accurate payroll processing and employee record maintenance.
• Review HR and payroll information for accuracy and assist with data reconciliation between internal HR platforms and payroll systems under the guidance of the HR Manager.
• Respond to routine employee questions related to payroll, benefits, and HR administration, and escalate more complex matters when appropriate.
• Maintain digital and physical filing systems for HR and related financial documents in accordance with internal compliance requirements.
• Current enrolment in, recent completion of, or practical experience in Human Resources Administration or a related discipline.
• Foundational knowledge of HR administration practices, including employee file management, onboarding support, and recruitment coordination.
• Familiarity with HRIS or payroll platforms such as BambooHR, Dayforce, ADP, Ceridian, HRMS, or similar systems is considered an asset.
• Basic understanding of employment legislation and workplace standards in Ontario, including the Employment Standards Act and Human Rights Code, is an asset.
• Ability to handle confidential information with discretion and maintain a high degree of accuracy in documentation.
• Strong organizational skills with the ability to manage multiple administrative tasks and meet deadlines in a busy environment.
• Clear written and verbal communication skills, with the ability to provide attentive support to employees and candidates.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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Human Resources (HR) Assistant • Oakville, ON
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