Education Program Administrator

Job Summary

The Department of Diagnostic Radiology is committed to pursuing excellence in education, serving and engaging society and research, all while fostering a supportive and collegial environment. Reporting to the Education Leader, the Education Program Administrator is responsible for administratively supporting the Department of Diagnostic Radiology’s postgraduate and undergraduate teaching programs.

Key Responsibilities

• Coordinate the administrative details related to the day-to-day functioning of the undergraduate and residency training programs; act as main point of contact for the department’s Education Office.
• Prepare for program meetings, including working with chairs to prepare all required documentation; act as recording secretary; coordinate and provide follow-up support to program directors and committee members as required.
• Coordinate the residency admission process for the Diagnostic Radiology and Nuclear Medicine programs.
• Maintain a thorough knowledge of the departmental, faculty and national professional association policies, procedures and program requirements.
• Organize, develop and generate rotation and teaching schedules; manage the curriculum, rotation and evaluation schedule on One45 scheduling software system as well as on department SharePoint site.
• Consult with the Education Leader, Program Directors and Postgraduate Dean’s Office on appropriate action to be taken for resident’s encountering serious problems with rotations or academic standing, long term illness, and requests for radical changes to rotation schedule.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Administrative Professional program with approximately three years’ related experience (or equivalent combination of training and experience).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Publisher).
• Excellent interpersonal, communication (written and verbal) and organizational skills.
• Ability to work in a fast-paced environment with multiple overlapping deadlines while maintaining strong attention to detail.

Assets

• Experience working in an academic health care environment.
• Knowledge of hospital information systems and One45.
• Detailed knowledge of Competency Based Medical Education (CBME) and its application within residency training programs.
• Knowledge of the Royal College’s Competency by Design (CBD) framework for postgraduate medical education.
• Undergraduate degree.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.