Recruitment Administrator

Recruitment AdministratorThe Recruitment Administrator provides administrative and coordination support to the Talent Acquisition team throughout the recruitment lifecycle. This role is responsible for scheduling interviews, managing candidate communications, maintaining recruitment records, posting job opportunities, and ensuring a positive candidate experience. The Recruitment Administrator works closely with hiring managers, recruiters, and candidates to support the timely and efficient hiring of skilled trades, field, and corporate personnel for construction projects and office operations.

What You Will Be Working On

Recruitment Coordination

• Coordinate and schedule interviews between candidates, hiring managers, and interview panels.

• Send interview invitations and candidate communications.

• Assist with candidate screening activities as directed by recruiters.

• Support hiring managers and recruiters throughout the recruitment process.

• Monitor recruitment inboxes and respond to candidate inquiries.

Job Posting & Applicant Tracking

• Create and post job advertisements on internal and external job boards.

• Maintain and update requisitions within the Applicant Tracking System (ATS).

• Track candidate applications and recruitment activities.

• Ensure candidate records are accurate, complete, and updated.

Candidate Experience

• Serve as a primary point of contact for candidates during the recruitment process.

• Provide timely updates to candidates regarding interview schedules and hiring decisions.

• Assist with the preparation and distribution of offer and onboarding documentation.

• Ensure a professional and positive candidate experience.

Administrative Support

• Prepare recruitment reports, metrics, and hiring summaries.

• Maintain confidential recruitment and employee information.

• Process background checks, reference checks, and pre-employment testing as required.

• Assist with onboarding coordination for new hires.

• Support career fairs, recruitment events, and workforce planning initiatives.

Compliance & Documentation

• Ensure recruitment activities comply with company policies and employment legislation.

• Maintain accurate recruitment files and documentation.

• Support audit requirements and record retention standards.

• Assist with employment and immigration documentation where applicable.

What We Are Looking For

Education

• Diploma or certificate in Human Resources, Business Administration, Office Administration, or a related field.

• CPHR designation or progress toward designation is considered an asset.

Experience

• 1–3 years of administrative experience, preferably in recruiting, talent acquisition, human resources, or construction.

• Experience supporting high-volume recruitment environments is an asset.

• Experience working with Applicant Tracking Systems (ATS) and HRIS platforms such as Workday is preferred.

Knowledge & Skills

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• High attention to detail and accuracy.

• Ability to manage multiple priorities in a fast-paced environment.

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.

• Strong customer service and interpersonal skills.

• Ability to maintain confidentiality and handle sensitive information professionally.

• Experience coordinating interviews and recruitment logistics.

Preferred Qualifications

• Experience supporting recruitment within construction, industrial, civil, or engineering environments.

• Familiarity with hiring skilled trades, project management, and corporate support positions.

• Knowledge of employment standards and recruitment best practices.

• Experience with onboarding and pre-employment screening processes.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Please note that this is a fixed term contract position.