Assistant Executive

Locations: Mississauga, Ontario

Job Schedule: Full-time, Hybrid (4 days onsite, 1 day remote)

Education Requirement: Post-Secondary education in Administration

Sponsorship: No

Come Drive Innovation with Us.

We are currently looking for an Assistant Executive to join our team in Mississauga, Ontario.

Job Profile Summary

Life at Nissan encompasses everything that inspires both the quality of our vehicles and the quality of our people. Company-wide, you'll find fast learners and self-starting engines as well as people who are quick to embrace change and take an idea into overdrive. At Nissan, minds race. Imagination gets a green light. Each opportunity is the fuel that drives an idea from inspiration to real-life.

A Day in the Life:

POSITION SUMMARY
Responsible for providing administrative support to the Director of Marketing, Managing Director of INFINITI and Director of DND, Electrification & Corporate Strategy. All matters are dealt with in a confidential and professional manner. Responsible for the proper handling of administrative issues of the executive offices.

POSITION FUNCTIONS
1. Provide and communicate sensitive and non-sensitive issues to the Directors in a timely manner. Screen telephone calls, mail, and e-mail in a professional and diplomatic manner and assist/designate where possible. Compile bi-weekly itineraries for Executive team, prepare and maintain Corporate Calendar. 15%

2. Co-ordinates and maintains the Directors’ schedule with respect to booking/ organizing meetings, appointments and travel plans with a fair amount of flexibility. Communicating to executives any changes/deletions/additions to the calendar and ensuring there are no conflicts to the schedule. Reserve flight and hotel accommodations ensuring the best possible airfare/hotel rates are attained. Prepare expense reports, reconcile monthly MasterCard statements, and prepare corporate and legal invoices for processing. Update and maintain filing system and maintain Executive Cost Centre reporting in SAP. 40%

3. Perform administrative duties within the Marketing & INFINIT departments related to setting up Purchase Orders (POs), completing Media Purchase Authorization administration and other budget tracking and execution tasks, in coordination with the marketing, agency and finance teams. Assist in coordinating Shopping Basket management, maintaining a contract repository and assist with OPEX management as directed. 20%

4. Perform other administrative duties such as required including but not limited to filing, ordering lunches, ordering office supplies, faxing, photocopying, sending courier packages, coordinating departmental events, booking boardrooms ensuring proper room set up and supporting other administrative assistants. Records retention co-ordinator. 15%

5. Assists Directors in composing correspondence, producing charts, spreadsheets, and presentations in PowerPoint. 5%

6. Ensure professional and pertinent exchange of sensitive information when liaising with Executive team, internal Nissan and INFINITI contacts outside of Canada, dealers, suppliers and associations. 5%

Who We’re Looking for:
MINIMUM QUALIFICATIONS
The following qualification factors reflect the minimum skills and abilities required of the qualified applicant.

Knowledge:

• A minimum of post-secondary education in administration
• 1 to 3 years experience working with Senior Executives.
• Must be able to deal with confidential and sensitive matters in a professional manner, work with minimum supervision, and be self-motivated.
• Advanced knowledge of MS Word, PowerPoint, Excel, and Outlook.
• Excellent organizational and time management skills with the ability to multi-task are essential.
• An understanding of Corporate Culture and Corporate Visual Identity standards is necessary.

Interpersonal Skills: As a representative of the company when dealing with contacts of the Executive Team President or General Counsel, this position requires professional and diplomatic interpersonal skills including the ability to listen effectively and communicate both straightforward and complex information to all levels within the company and with customers. Good conflict resolution, presentation skills and the ability to present confidential information with diplomacy is required.

Complexity and Problem Solving: The incumbent in this position deals with day-to-day office issues such as the computer/printer not working. A high degree of creativity, flexibility, and the ability to prioritize is required.

Physical and Sensory Demands: The sensory demands of this position are moderate and include auditory effort required when handling customer calls (do they?) and liasing messages to/from the Executive Team President and General Counsel. Visual demand is moderate to high when checking e-mails, schedules, proofreading. Concentration is required when classifying mail, e-mail, and telephone calls. Physical demands are limited and include frequent use of computer.

Decision-Making/Impact of the Position: Must be comfortable and confident in making decisions regarding the activities of the position such as booking/rearranging appointments and meetings. Deciding how to best handle situations that arise in the Executive Team President or General Counsel absence. Typically, errors in judgement or procedure can impact the company image to guests of/callers to the President or General Counsel and take time and effort to correct.

WORKING CONDITIONS
Although this position has some exposure to adverse working conditions (multiple and/or conflicting deadlines) the work environment is safe and no precautions are necessary to avoid a work injury.

PRIVACY STATEMENT
It is the responsibility of each Manager to ensure that all conditions of the Privacy Act are upheld within Nissan. This includes ensuring employees clearly understand and formally consent to the gathering and usage of any personal information and that such information shall be kept strictly confidential within the confines of its intended use.

What You’ll Look Forward to at Nissan:

Career Growth and Continuous Learning Opportunities: Benefit from diverse career paths, cross-departmental moves, and innovative learning platforms. Enhance your skills through seminars, leadership training, and tuition reimbursement programs, all while playing a vital role in shaping the future of transportation. From day one, you'll have the support to tackle challenges and contribute to impactful solutions across our organization.

Rewards: Be supported with a Comprehensive Benefits Package, including medical, mental health, parental leave, retirement savings & unique Nissan perks, including discounts on lease vehicles as part of our Employee Lease Program and a Vehicle Purchase Program (VPP). For more information, access our .

Built for Your Best:

NISSAN FOR EVERYONE

People are our most valuable assets, and diversity and inclusion are the key to maximizing the power of each individual member of our team. When everyone belongs, the power of NISSAN is undeniable. Our Corporate Diversity Initiative aims to improve business results by ensuring that our workplace and core businesses meet the unique needs of our employees and customer base.

Nissan is committed to creating a culture where everyone belongs and employees, customers, and partners feel respected, valued, and heard. We have over 10 Business Synergy Teams (BSTs) across the U.S. and Canada that connect employees – with shared characteristics or interests – build allies, and foster a company culture where all employees feel supported and included.

Nissan also values inclusion in all areas of our business as we strive to mirror the diversity of our customer base and the communities where we do business. We are committed to procuring innovative goods and services, retailing our products and communicating from a diverse perspective which will help us continue to offer our customers competitively designed, market-driven products.

Join us as we carry our commitment to diversity and inclusion into the future.

Mississauga Ontario Canada

Salary Range:

$59,550.00 - $73,162.00