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SereneAid
ClerkSereneAid • Sydney, NS, ca
Clerk

Clerk

SereneAid • Sydney, NS, ca
2 days ago
Job type
  • Full-time
Job description
Job Opportunity: Clerk
Client: Government of Nova Scotia – Department of Justice
Location: Sydney, Nova Scotia
Schedule: Monday to Friday, 7 hours per day (35 hours/week)
Employment Type: Full-Time Contract
About the Opportunity
The Government of Nova Scotia is seeking a detail-oriented Filing Clerk to support the MEP File Room Digitization Project. This initiative focuses on modernizing records management by transitioning paper-based client files into a digital case management system.

Requirements

Key Responsibilities
  • Retrieve and organize digitized client files returned from off-site storage.
  • Review physical files and remove duplicate or unnecessary documentation following digitization guidelines.
  • Prepare confidential documents for secure shredding and disposal.
  • Reorganize and accurately file records into designated filing cabinets.
  • Maintain organized filing systems to ensure easy retrieval of records.
  • Perform general administrative and clerical duties as assigned.
  • Prepare, file, and maintain correspondence and documentation.
  • Assist with office supply inventory and general office organization.
  • Distribute incoming and outgoing inter-office mail.
  • Respond professionally to telephone and in-person inquiries.
  • Ensure confidentiality and proper handling of sensitive government records.
  • Follow established government policies, procedures, and records management practices.
Qualifications
Required
  • Grade 11 education or equivalent.
  • Minimum 2 years of related clerical, filing, or administrative experience, or an equivalent combination of education and experience.
  • Experience working with filing systems and document management.
  • Strong attention to detail and organizational skills.
  • Ability to manage confidential information with discretion.
  • Excellent time management and ability to prioritize multiple tasks.
  • Strong written and verbal communication skills.
  • Ability to work independently with minimal supervision.
  • Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
Preferred Qualifications
  • Experience working in a government or public sector environment.
  • Knowledge of records management or document digitization projects.
  • Experience handling confidential legal or administrative files.
Key Competencies
  • Strong organizational and filing skills
  • High level of accuracy and attention to detail
  • Confidentiality and professionalism
  • Effective communication skills
  • Time management and multitasking
  • Teamwork and collaboration
  • Ability to follow established procedures and policies


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Clerk • Sydney, NS, ca

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