Category, Procurement & Sourcing Support to provide integrated sourcing strategy, supplier market

Our client is looking for Category, Procurement & Sourcing Support to provide integrated sourcing strategy, supplier market analysis, competitive event execution, and contract award support -

1 yr contract, 2-3 days a week in Burnaby, 40 hrs work week

This role is responsible for the end-to-end delivery of Category Management (CatMan) and Procurement & Sourcing Services (PSS) activities in support of PCM projects. The position provides integrated sourcing strategy, supplier market analysis, competitive event execution, and contract award support.

The role acts as the single point of accountability for sourcing delivery - from project intake through evaluation, award recommendation, and purchase order execution - ensuring compliance with the company procurement policies, Indigenous procurement requirements, and governance frameworks.

Must haves:

• Strong understanding of strategic sourcing and Category Management principles.
• Expertise with SAP (PR/PO processing) and sourcing tools.
• Advanced analytical skills (e.g., bid evaluation, Excel modeling).

Nice to haves:

• Knowledge of public sector procurement practices and governance.
• Understanding of Indigenous procurement frameworks (FNDB) is considered an asset.
• Work Assignment Requirements

Responsibilities:

• Manages multiple concurrent sourcing events of varying complexity.
• Supports sourcing activities that may range from low-value procurements to high-value contracts (>$K).
• Influences project outcomes through sourcing strategy, supplier selection, and commercial negotiations.
• Operates within established procurement and financial authority frameworks.
• Determines sourcing approach within established category strategies and policies.
• Recommends supplier selection and award decisions based on evaluation outcomes.
• Exercises judgment in managing supplier risks, compliance issues, and commercial considerations.
• Escalates exceptions, high-risk decisions, or non-compliance scenarios as required.

1. Sourcing Strategy & Project Intake

• Reviews purchase requisitions (PRs) and determines appropriate sourcing strategy (e.g., secondary sourcing).
• Collaborates with Project Managers and stakeholders to define scope, timelines, and commercial approach.
• Ensures alignment with category strategies and procurement policies.

2. Category Management (CatMan)

• Conducts supplier market analysis using internal tools (e.g., geomatics systems).
• Identifies qualified suppliers based on project location and category requirements.
• Determines sourcing pathway (FNDB vs. non-FNDB) based on vendor availability thresholds.
• Validates supplier eligibility, including existing Offer Agreements (OAs).
• Provides input into sourcing approach, packaging, and evaluation criteria.

3. Strategic Sourcing & Competitive Events

• Develops and issues RFQ documentation, including:
• Scope of work
• Commercial terms
• Evaluation criteria
• Initiates and manages sourcing events (email, SharePoint, or sourcing platforms).
• Coordinates bidder communications and clarifications.
• Ensures fairness, transparency, and auditability of the sourcing process.

4. Bid Evaluation & Recommendation

• Leads commercial evaluation and compliance review of submissions.
• Coordinates technical evaluations with project teams and Supply Chain.
• Consolidates bid data and performs comparative analysis.
• Identifies preferred proponent and documents rationale.
• Prepares evaluation reports and award recommendations.

5. Contract Award & Governance

• Communicates sourcing outcomes to vendors, including regret notifications and debriefs.
• Ensures completion of required documentation:
• FNDB: FNPAF documentation and Master OA alignment
• Non-FNDB: Justification and approval documentation as required
• Supports contract execution and ensures proper documentation sign-off.

6. Purchase Order (PO) Execution

• Facilitates PO creation (SAP) under Master OAs or standalone arrangements.
• Ensures compliance with financial authority approval processes (e.g., FAAP).
• Coordinates issuance of PO and transition to project execution.

7. Stakeholder Engagement & Advisory

• Acts as primary Supply Chain contact for assigned projects.
• Provides guidance on sourcing strategy, risks, and market conditions.
• Supports continuous improvement of sourcing processes and documentation.