Inventory Admin

Job Title: Inventory Administrator

Position Summary

We are seeking a detail-oriented and organized Inventory Administrator to manage the tracking, distribution, maintenance, and inventory control of tools, equipment, PPE, and consumable materials. This role plays a critical part in supporting field operations by ensuring assets are accurately tracked, properly maintained, and readily available when needed. The ideal candidate has strong administrative skills, inventory management experience, and a proactive approach to customer service and problem-solving.

Key Responsibilities

Inventory & Asset Management

• Issue and receive tools, equipment, PPE, and consumables.
• Maintain accurate inventory records and asset tracking systems.
• Perform routine inventory counts, audits, and reconciliations.
• Monitor inventory levels and identify shortages or replenishment needs.
• Inspect tools and equipment for damage, cleanliness, and functionality.
• Coordinate repairs, maintenance, and servicing of company assets.
• Investigate missing, damaged, or unreturned tools and equipment.
• Ensure all tools, equipment, and materials are properly organized, labeled, and stored.

Equipment & Site Support

• Process tool and equipment requests from project teams.
• Coordinate the delivery and return of tools and equipment between locations.
• Support employees with inventory, equipment, and tool-related inquiries.
• Ensure project teams have timely access to the tools and resources required to perform their work safely and efficiently.
• Maintain a clean, organized, and safe inventory and storage environment.
• Follow established safety policies, procedures, and inventory control processes.

Administration & Reporting

• Maintain accurate documentation of asset movements, repairs, and inventory transactions.
• Generate inventory reports and provide updates on inventory levels and asset usage.
• Support continuous improvement initiatives related to inventory management and operational efficiency.
• Assist with the implementation and maintenance of inventory control procedures.

Required Qualifications

• 3+ years of experience in inventory administration, inventory control, warehouse coordination, tool crib operations, or asset management.
• Strong administrative and record-keeping experience.
• Experience tracking inventory and maintaining accurate inventory records.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong customer service orientation and problem-solving abilities.

Preferred Qualifications

• Experience in the construction, industrial, manufacturing, or trades environment.
• Knowledge of construction tools, equipment, PPE, and basic safety practices.
• Experience using inventory management, ERP, or asset tracking systems.
• Understanding of equipment maintenance and repair tracking processes.

Key Skills

• Inventory Management
• Asset Tracking & Control
• Inventory Audits
• Equipment Administration
• Tool & Equipment Management
• Microsoft Excel
• Administrative Support
• Record Keeping
• PPE Management
• Customer Service
• Data Entry & Reporting
• Safety Compliance

Soft Skills

• Highly organized and detail-oriented
• Self-starter with strong initiative
• Reliable and accountable
• Strong time management skills
• Excellent communication and interpersonal skills
• Team-oriented and collaborative
• Ability to prioritize workload and meet deadlines
• Professional, resourceful, and adaptable

Experience Level: Intermediate to Senior (3–7+ years preferred)

Job Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $26.44 - $28.84/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.