Administrative Assistant

Job Description

Be part of what makes us different.

You’ll play a key part in supporting our store teams by creating a welcoming, organized, and people-focused experience behind the scenes. Through strong communication, attention to detail, and a commitment to service, you’ll help ensure our teams have the support they need to deliver an exceptional fresh shopping experience every day. Here are some of the other ways you’ll help us stand out:

• Deliver outstanding internal customer service while supporting Farm Boy’s vision of the best fresh shopping experience.
• Partner with store leadership and key stakeholders to support strategies that drive business goals and operational success.
• Foster a culture of trust and engagement by supporting open communication, celebrating successes, and sharing team goals.
• Serve as a point of contact for store team members by responding to employment-related inquiries, including pay, benefits, and policy or guideline clarification.
• Support new hire administration by coordinating orientations, preparing onboarding packages, and assisting with benefit enrollment documentation.
• Provide administrative support for ADP processes, including data entry, timecard corrections, system reporting, absence management, and system auditing.
• Assist with store staffing activities by greeting candidates, scheduling interviews, and supporting candidate screening processes.
• Support day-to-day store administration, including uniform inventory, filing, invoice processing, locker and name tag administration, and communicating scheduling updates.
• Assist with Health & Safety program administration by preparing and posting SOPs and sweep logs, and maintaining training compliance documentation.
• Ensure the accurate and timely administration of employee benefits, WSIB programs, training compliance tracking, office inventory systems, and employee records
• Take on additional responsibilities on a periodic basis to support overall store success.

Qualifications

What you bring to the table.

We provide the opportunity, and you bring the potential.

• A genuine passion for delivering engaging and exceptional customer service.
• Completion of a post-secondary program with an emphasis in Office Administration, plus a minimum of one year of progressive experience in a similar role, or an equivalent combination of education and experience.
• Level A First Aid and Basic CPR certification, or a commitment to complete within six months.
• A high level of accuracy, organization, and pride in delivering quality work with strong attention to detail.
• Excellent interpersonal and communication skills, with a genuine passion for supporting and engaging team members.
• Proven ability to handle confidential information with discretion, professionalism, and sensitivity.
• Previous experience with ADP systems and payroll-related statutory legislation considered an asset.
• Thrive in a fast-paced setting that that involves multiple deadlines, extended periods of sitting, repetitive movement or tasks, frequent computer use that may cause eye strain, and working amid open-office noise and interruptions.
• Flexibility to work a dynamic schedule including evenings, weekends, and holidays.
• Fluency in English; French language skills considered an asset.

What we bring to the table.

At Farm Boy, we believe in supporting our Team Members throughout their careers. From the head office to the individual store, we’re proud to stand out in the market as a workplace that offers:

• Comprehensive benefit program and coverage that varies by position.
• Coverage may include healthcare, dental care, disability coverage, life insurance and registered retirement savings program.
• A 10% discount on in-store purchases.
• On-the-job training and the prioritization of internal promotions to help you grow and embrace new opportunities.
• The opportunity to support local neighbourhoods through our community programs.

Additional Information

Grow a Career with us...

Farm Boy takes pride in growing a team that represents the best in the business. Join us for the career you’re craving!

We are committed to building a diverse and inclusive workplace. We encourage individuals from all backgrounds, identities, and experiences to apply—including those with non-traditional career paths.

We strive to create an environment where everyone feels valued, respected, and supported. Accommodations are available upon request for employees and applicants who may require them.

We do not use AI to assist in the recruitment process and this job posting is for an existing vacancy.