Executive Assistant

Our client is a Canadian based company, headquartered in Waterloo, Ontario. They design and deliver large-scale projects across North America. The culture is professional, collaborative, and fast-paced, with a strong emphasis on practical problem-solving and continuous improvement. You’ll support a small group of senior executives and play a key role in how they plan, communicate, and execute priorities. This is a hands-on position that blends traditional Executive Assistant responsibilities as a true business partner.

Responsibilities

• Manage complex calendars for multiple senior leaders, coordinating internal and external meetings across time zones
• Organize virtual and in-person meetings, ensuring logistics and materials are in place
• Arrange travel itineraries, accommodations, and ground transportation
• Support inbox and priority management by flagging key items and keeping actions moving
• Draft, proofread, and format documents, presentations, and correspondence
• Prepare agendas, compile pre-read materials, and track follow-up actions
• Help design and maintain effective workflows, including meeting rhythms and communication flows
• Support planning and delivery of leadership meetings, customer visits, and events
• Act as a professional point of contact for internal and external stakeholders

What we’re looking for

Benefits & Culture

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