Executive Assistant - Vice President, People and Organizational Excellence - Permanent Full-Time

Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes the Huntsville District Memorial Hospital Site and the South Muskoka Memorial Hospital Site, and together we provide outstanding, integrated care to support people in living their healthiest lives.

The Executive Assistant provides high-level administrative support to leadership within the People and Stakeholder Relations portfolio. This role involves coordinating meetings, managing schedules, and assisting with project planning, execution, and reporting, while ensuring deadlines are met and communication flows effectively. The Executive Assistant also plays a key role in document management, supporting committee functions, and assisting with departmental priorities, all while fostering collaboration and maintaining professional relationships with internal and external stakeholders.

ROLE

• Provide confidential administrative support to the Vice-President and leadership team within the portfolio
• Coordinate projects by maintaining schedules, tracking milestones, monitoring progress, and supporting project administration
• Prepare and edit meeting agendas, minutes, presentations, reports, and other professional documentation
• Coordinate committee and Board-related meetings, including logistics, action items, and follow-up activities
• Manage calendars, correspondence, document management, and records retention for senior leaders
• Assist with the development, review, maintenance, and tracking of departmental policies, procedures, and manuals
• Research, analyze, and prepare information, reports, and presentations for internal and external stakeholders
• Support organizational planning initiatives, monitor project compliance, and assist with budget tracking and coordination
• Plan and coordinate special events, recognition programs, and stakeholder engagement activities
• Collaborate across departments to track organizational priorities, support communication initiatives, and ensure the smooth flow of information

QUALIFICATIONS

• Post-secondary education (degree or diploma) in a related field or equivalent experience required
• 3 years related experience in a not-for-profit or healthcare-related sector
• Advanced computer skills and experience with Microsoft Office Word, Excel, PowerPoint, Teams and Zoom
• Experience with project management & event coordination
• Ability to time manage, prioritize, and multi-task to tight deadlines

ADDITIONAL PERKS AT MAHC

• Staff referral program $1000 (for each successful permanent part-time and permanent full-time new hire you refer to MAHC)
• Extended health benefits (permanent full-time)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)

ADDITIONAL INFORMATION

Location: Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting.

Hours of Work: Regular hours of work are Monday to Friday from 8 am - 4 pm. Shifts and hours may change according to departmental requirements.

Recruitment Process

• Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.
• If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers.
• We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.
• Please note, AI (Artificial Intelligence) is not being used to screen, assess, or select applicants in our recruitment process.

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled

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Required Skills


Required Experience