Talent.com
Groupe Helios
Executive Assistant & Office ManagerGroupe Helios • Peterborough, Ontario, Canada
Executive Assistant & Office Manager

Executive Assistant & Office Manager

Groupe Helios • Peterborough, Ontario, Canada
20 days ago
Job type
  • Full-time
Job description

The Opportunity

Aquatech is seeking a versatile proactive and detail-oriented Executive Assistant & Office Manager to provide administrative and operational support to the senior leadership and field operations.

This role requires exceptional organizational skills sound judgment and the ability to manage multiple priorities in a dynamic work environment. The ideal candidate is self-motivated adaptable and capable of anticipating needs solving problems and ensuring day-to-day administrative operations run smoothly.

If you enjoy taking ownership of your work supporting leadership and contributing to the success of a growing company we would like to hear from you.

Key Responsibilities

  • Provide administrative support to the Regional Director and senior leadership team.
  • Manage calendars appointments and meeting schedules.
  • Prepare and issue client invoices in a timely and accurate manner.
  • Enter vendor invoices into the accounting system and maintain accurate records.
  • Monitor accounts receivable and assist with collection activities as required.
  • Coordinate and create purchase order (PO) requests.
  • Prioritize and manage multiple tasks while adapting to changing business needs.
  • Serve as a key point of contact for internal staff and external stakeholders.
  • Assist with office administration document management and general coordination activities.
  • Support special projects and other administrative functions as assigned.

Qualifications :

Qualifications

  • Minimum 3-5 years of experience in a senior administrative executive assistant office management or similar role.
  • Experience working with accounting software and financial administration processes including invoicing accounts payable and accounts receivable.
  • Strong organizational and time-management skills with the ability to manage competing priorities.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to work independently and exercise sound judgment.
  • High level of professionalism discretion and confidentiality when supporting senior leadership.
  • Proficiency in Microsoft Office Suite including Outlook Word and Excel.
  • Strong attention to detail and commitment to accuracy.
  • Experience in field operations and client relations is considered an asset.
  • This is a fully on-site position based in our Peterborough office.

What We Offer

  • A collaborative and supportive team environment.
  • The opportunity to make a meaningful contribution to the growth and success of the organization.
  • Opportunities for professional growth and development.
  • Competitive compensation.


Additional Information :

How to Apply

Interested candidates are invited to submit their resume to:




Please include Executive Assistant & Office Manager Application in the subject line.

Aquatech Canadian Water Services is committed to providing equal employment opportunities and fostering an inclusive workplace. We welcome applications from all qualified candidates.


Remote Work :

No


Employment Type :

Full-time


Experience: years
Vacancy: 1
Create a job alert for this search

Executive Assistant & Office Manager • Peterborough, Ontario, Canada

Similar jobs

Finance and Administrative Assistant

Kawartha YFCPeterborough, ON, CA
Full-time

Administrative & Finance Assistant.Chapter, Head Office at 25 Bridge St.The goal of the Chapter’s Administrative & Finance team is to provide staff, volunteers, partners and our communities with ex... Show more

 • Promoted

Loomex Group Assistant Airport Manager Role

Loomex GroupPeterborough, ON, CA
Full-time

Take charge of airport safety and operations as the Assistant Airport Manager at Peterborough Airport with Loomex Group.Engage in essential administrative tasks crucial for efficient airport manage... Show more

 • Promoted

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Peterborough, ON, Canada
CA$75.00 hourly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Automotive Sales Pro - Leadership & Finance Training

The 401 GroupFraserville, ON, CA
Full-time

A leading automotive management company in Ontario is seeking a Non-Prime Finance Manager to join their team.This role offers a comprehensive Management Training Program aimed at developing future ... Show more

 • Promoted

Executive Administrative Assistant

BWXTPeterborough, ON, CA
Full-time

Executive Administrative Assistant (Peterborough, ON) supporting the local Director(s) and the broader management team.This role is central to office operations and serves as the primary point of c... Show more

 • Promoted

Assistant Manager Position at Old Navy

Old NavyPeterborough, ON, CA
Full-time

Become an Assistant Manager at Old Navy, where you’ll drive store performance and enhance customer experiences.Thrive in a vibrant retail space that values community and inclusivity.This role requi... Show more

 • Promoted

Academic tutoring Private Tutoring Jobs Port Hope

SuperprofPort Hope, Canada
CA$20.00 hourly
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Show more

 • Promoted

Complete Online Surveys For Cash (Up to $25/per)

Earn HausCavan Monaghan, ON, CA
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Executive Assistant

Level A Inc.Peterborough, ON, CA
Full-time

We are seeking an experienced and professional.The ideal Executive Assistant must have strong attention to detail and organizational skills, with prior executive assistant and administrative experi... Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists

ApexFocusGroupPeterborough, ON, CA
Remote
Full-time +1

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more

 • Promoted

Assistant Airport Manager

Loomex GroupPeterborough, ON, CA
Full-time

The Loomex Group is a North American group of companies that provides strategic, operational, and tactical services for clients across Canada and the United States.Our clients include airports and ... Show more

 • Promoted

Administrative Assistant Admin Work At Home - Part-Time Online Focus Group Panel

ApexFocusGroupCavan Monaghan, Ontario, Canada
Remote
Full-time +2

We're now accepting participants for focus group studies! You can earn up to $750 per week working part-time from home.Simply register to see if you qualify—no experience as an administrative assis... Show more

 • Promoted

Administrative assistant

Apple Nails and SpaPeterborough, ON, CA
Permanent

Education: Secondary (high) school graduation certificate or equivalent experience.Experience: 1 to less than 7 months.Plan and control budget and expenditures.Schedule and confirm appointments.Man... Show more

 • Promoted

Executive Assistant - Growth-Oriented, Detail-Driven Pro

Level A Inc.Peterborough, ON, CA
Full-time

An established industry player is looking for a skilled Executive Assistant to join their dynamic team in Peterborough.This role is perfect for someone who thrives in a fast-paced environment and i... Show more

 • Promoted

Assistant Manager (Full time)

Power RecruitmentCobourg
Full-time +1

About the job Assistant Manager (Full time).We are currently seeking applicants for a Assistant Manager Full Timeposition to assist our client.We welcome you to submit your application, if you are ... Show more

 • Promoted

Accounting Private Tutoring Jobs Bewdley

SuperprofBewdley, Canada
CA$20.00 hourly
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

ApexFocusGroupPeterborough, Ontario, CA
Remote
Full-time +3

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more

 • Promoted

Office Operations Coordinator - Executive Assistant

BWXTPeterborough, ON, CA
Full-time

Become an Executive Administrative Assistant at BWXT Nuclear Energy Canada, located in Peterborough, ON.Support executive operations while maintaining office efficiency and excellent communication ... Show more

 • Promoted

Assistant Team Leader

DollaramaCobourg
Full-time

The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a well‑organized an... Show more

 • Promoted

Assistant Manager - Lansdowne Place

Old NavyPeterborough, ON, CA
Full-time

Forget what you know about old‑school industry rules.When you work at Old Navy, you’re choosing a different path.From day one, we’ve been on a mission to democratize fashion and make shopping fun a... Show more