Project Coordinator, Construction

About Allied

Allied is a leading owner-operator of distinctive urban workspace in Canadas major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativityconnectivityand human wellness.

Our vision is more expansive. Weseekto make a continuous contribution to cities and culture that elevates and inspires the humanity in all of informs how weoperate how wedesignand how welead.

Real estate for usis not a passive investment. Itis a profoundly human endeavourone that must promote wellness sustainabilitydiversityand creativitytoday and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtfultangibleand enduringwork that contributes meaningfully to cities and the people who inhabit themyou will find purpose here.

For more information onAlliedsapproach to city-building visit ourInsightspage.

This role is a current 12month contract vacancy on the Allied team.

Purpose

Provide administrative support across a portfolio of construction projects. As a Project Coordinator Construction you will support contract coordination vendor management and financial processes.

Reporting to the Senior Director Technical Services you will collaborate across the organization to play a key role in ensuring projects are well documented financially tracked and delivered according to expectations and timelines.

Responsibilities

• Support the development of project plans and budgets.
• Manage all project-related administration and documentation.
• Lead or assist with the preparation review and formal award of tenders.
• Monitor schedule track and update preventative maintenance schedules and deadlines for all Montréal properties.
• Coordinate with the Allied team to ensure project timelines and expectations are met.
• Present updates and track project milestones on behalf of leadership.
• Review and administer project-related account payables to ensure accuracy and completeness.
• Support departmental communications and tools with a focus on process improvement and efficiency between the team and any internal and external stakeholders.
• Maintain project data and systems information ensuring all files are complete and accurate have valid and executed documentation and are properly filed in SharePoint.
• Organize schedule and track (with the property team users and service providers) various reports and tasks including but not limited to Annual Fire Drills Annual Fire Alarm and Sprinkler Inspections Annual Infrared Inspections Asbestos Management & Abatement Program annual and bi-annual training requirements for all building operations staff.
• Facilitate the operating and construction permitting process with the city of Montreal.
• Support departmental administration with various tasks.

Qualifications

• Undergraduate degree in a related field.
• 2 years of progressive experience in Interior Design Architecture Commercial Construction Engineering Facilities Management or Project Management.
• Capable of reading and interpreting architectural and engineering drawings
• Knowledge and understanding of construction contracts.
• Highly developed written and oral communications skills.
• Superior customer service & collaborative relationship management.
• Good judgment decision-making and reliable problem-solving skills.
• Strong computer skills with knowledge of MS Excel MS Word PowerPoint and BlueBeam.
• An assertive self-starter with the ability to work independently under minimal supervision.
• Detail orientated & strong skills in organization planning and time management.
• Team player.
• Bilingual in French and English.

Would be an asset:

• Knowledge of Yardi.

TotalRewards*andtheEmployee Experience

At Allied total rewards are designed with the same perspective that shapes ouroperations. They are intended to support sustained contributioncreativityand a genuine sense of ownership in the work we do.

In practice this includes:

• Shared financial success and an ownership mindset
  Eligible employees participate in performance-based bonus programs and a retirement savings program with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allieds long-term performance and reinforces a sense of ownership at every level of the organization.

• Intentional presence and time off
  In addition to vacation employees receive six personal days and half-daysbefore statutory holidays. Allied supports flexibility whilemaintaininga strongin-personculture. This reflectshow we collaborate most effectively and how weoperateas a business.

• Healthwellbeingand support
  Comprehensive company-paidhealth benefits include vision and dental coverage along with a healthcare spending account. An employeeassistanceprogram is available to provide confidential support when it is needed.

• Growth through leadership and exposure
  Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role collaborate acrossdisciplinesand develop a broad understanding of the business. For those drawn to real estate this includes uncommon exposure to how buildings organizations and cities evolve through hands-on experience and shared responsibility.

• Professional development grounded in practice
  Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.

• Purpose and connection beyond work
  Each year employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to themreflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and cultureand want your work to contribute to that effortwe encourage you to apply.

Moreinsight into life at Allied including ourESG and EDIinitiatives canbe found inourannual ESG report.

*Temporary or contract roles may not qualify for all the benefits listed and some roles may follow a modified total rewards will confirmwhat benefits you qualify for during the recruitment process.

Additional Information

We value human connection and experience. WhileAllied uses technology including AI-enabled tools to support administrative efficiency all screening assessment and hiring decisions are made by people.

We arecommitted to hiring the most qualified candidates with a dedication towards supporting diversityequityand inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender ethnicity origin sexual orientationdisabilityand socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenantspartnersand communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcomereasonableaccommodation requests at any stage of therecruitmentprocess. Please reach out toemailprotectedif support is needed.

We look forward to receiving your application.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1