Talent.com
BMO
Executive AssistantBMO • London, Ontario, Canada
Executive Assistant

Executive Assistant

BMO • London, Ontario, Canada
23 days ago
Job type
  • Part-time
Job description
Application Deadline:

08/03/2026

Address:
255 Queens Avenue

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
  • Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
  • Builds effective relationships with internal/external stakeholders.
  • Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
  • Gathers and formats data into regular and ad-hoc reports, and dashboards.
  • Leads the planning, coordinating and implementing department events.
  • Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
  • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
  • Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
  • Provides input into the planning and implementation of administrative programs.
  • Coordinates and monitors budgets and reporting on results vs. budget.
  • Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
  • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
  • Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
  • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
  • Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
  • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
  • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
  • Makes travel arrangements, booking flight/hotel reservations as needed.
  • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
  • Collaborates with internal and external stakeholders in order to deliver on business objectives.
  • Organizes work information to ensure accuracy and completeness.
  • Focus may be on a business/group.
  • Thinks creatively and proposes new solutions.
  • Exercises judgment to identify, diagnose, and solve problems within given rules.
  • Works mostly independently.
  • Broader work or accountabilities may be assigned as needed.
  • Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:
  • Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
  • Specialized knowledge from education and/or business experience.
  • Verbal & written communication skills - In-depth.
  • Collaboration & team skills - In-depth.
  • Analytical and problem solving skills - In-depth.
  • Influence skills - In-depth.
Salary :

$43,200.00 - $80,300.00

Pay Type:

Salaried

The above represents BMO Financial Group's pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.

BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en .

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
Create a job alert for this search

Executive Assistant • London, Ontario, Canada

Similar jobs

Stage Experience Lead - Full Time

Inside LvmhLondon, ON, CA
Full-time +1

Wellington Road, London, ON N6E 1V4, Canada (CA).This position is for an existing, open vacancy.The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within ... Show more

 • Promoted

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.St. Thomas, ON, Canada
CA$75.00 hourly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Executive Director – Youth For Christ London - C$90,000 - C$100,000 A Year

Youth For Christ LondonLondon, Canada
Full-time

Seeking an experienced and transformational leader for Executive Director role at Youth For Christ London, responsible for visionary and strategic leadership, staff development, and financial stewa... Show more

 • Promoted

Community Nurse- Shift Nurse

CarePartnersExeter, ON, CA
CA$47.38 hourly
Part-time

We have over 24 Nursing Clinics across Ontario and we are always looking for new and innovative ways to deliver care to the patients who need it the most.Hours of work are overnights within a 2-wee... Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

ApexFocusGroupSt. Thomas, Ontario, CA
Remote
Full-time +3

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more

 • Promoted

Executive Assistant / Project Coordinator

Central-ElginSt. Thomas, ON, CA
Full-time

Executive Assistant / Project Coordinator.Reporting directly to the Chief Administrative Officer (CAO), the Executive Assistant / Project Coordinator provides confidential executive-level administr... Show more

 • Promoted

Renewal/Underwriting Assistant

Canada LifeLondon, ON, CA
Full-time +1

The Group Underwriting department is responsible for assessing the risk and making decisions associated with the sale of an employer benefits plan, amendments to that plan and the annual renewal of... Show more

 • Promoted

Assistant Night Manager, Front Office Lead

Abroad WorkLondon, ON, CA
Full-time

A prestigious hotel brand is seeking an Assistant Night Manager to oversee the front office operations in London.This role demands previous supervisory experience and excellent customer service ski... Show more

 • Promoted

Executive Assistant / Project Coordinator Role

Central-ElginSt. Thomas, ON, CA
Full-time

Become an Executive Assistant and Project Coordinator for the Municipality of Central Elgin.This position blends high-level administrative support with significant project management responsibiliti... Show more

 • Promoted

Stage Experience Lead - Full Time

LVMH GroupLondon, ON, CA
Full-time +1

Wellington Road, London, ON N6E 1V4, Canada (CA).This position is for an existing, open vacancy.The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within ... Show more

 • Promoted

Chief Executive Officer

Prime Management Group Inc.London, Ontario, Canada
Full-time

Anticipated Start Date: December 1, 2026 Compensation Range: $110k-$130k Parkinson Society Southwestern Ontario is a trusted, community-based charitable organization dedicated to enhancing the qual... Show more

 • Promoted

Executive Director

London Bridge Childcare ServicesLondon, ON, CA
Full-time +1

CAREER OPPORTUNITY WITH LONDON BRIDGE CHILD CARE SERVICES.Job Posting: Executive Director.Administration Office located at 550 Fanshawe Park Rd E, London ON N5X 1L1.This role is primarily onsite in... Show more

 • Promoted

Executive Operations Coordinator

Pillar Nonprofit NetworkLondon, ON, CA
Full-time

Position:Executive Operations Coordinator.The Executive Operations Coordinator provides confidential, organized, and responsive administrative support to the Executive Director and contributes to t... Show more

 • Promoted

Survey Taker: Earn up to $25 per survey (Remote)

Earn HausLucan Biddulph, ON, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Earn Cash From Taking Surveys Online

Earn HausWest Perth, ON, CA
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Online Survey Participant: Work Remote and Earn Up To $25 Per Survey

Earn HausWest Perth, ON, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Dynamic Chief Executive Officer Opportunity

Prime Management Group Inc.London, ON, CA
Full-time

Drive change and innovation as the Chief Executive Officer for Parkinson Society Southwestern Ontario.This role emphasizes community support and operational leadership for improved lives.Parkinson ... Show more

 • Promoted

Remote Management Consultant

Micro1St. Thomas, Ontario, CA
CA$50.00 hourly
Remote
Full-time

Management Consultant / Business Strategy Specialist.AI data lab for training frontier models and evaluating AI agents.Experts contribute their diverse subject matter knowledge across domains such ... Show more

 • Promoted

Complete Online Surveys For Cash (Up to $25/per)

Earn HausPerth South, ON, CA
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists

ApexFocusGroupSt. Thomas, ON, CA
Remote
Full-time +1

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more