Talent.com
Aston Carter
Project CoordinatorAston Carter • Calgary,AB,Canada
Project Coordinator

Project Coordinator

Aston Carter • Calgary,AB,Canada
8 hours ago
Salary
CA$70,000.00 yearly
Job type
  • Full-time
  • Permanent
Job description
Executive Assistant / Project Coordinator

Job Summary

We are seeking a highly organized and proactive Executive Assistant / Project Coordinator to support senior leadership and contribute to the successful coordination of projects and business initiatives. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to executives while ensuring seamless project execution and effective communication across stakeholders.

Key Responsibilities:

Executive Support

  • Provide comprehensive administrative support to senior executives and leadership teams.
  • Manage complex calendars, scheduling, travel arrangements, and meeting coordination.
  • Prepare reports, presentations, correspondence, and other business documents.
  • Handle confidential and sensitive information with the highest level of professionalism and discretion.
  • Serve as a primary point of contact for internal and external stakeholders.

Project Coordination

  • Coordinate multiple projects simultaneously, tracking milestones, deliverables, and deadlines.
  • Facilitate communication among cross-functional teams to ensure alignment and project progress.
  • Maintain project documentation, schedules, and status updates.
  • Support process improvements and operational initiatives.
  • Assist with meeting preparation, agendas, action items, and follow-up activities.

Stakeholder & Client Support

  • Deliver exceptional customer service to internal teams and external clients.
  • Build and maintain positive working relationships across all levels of the organization.
  • Act as a collaborative partner to leadership, anticipating needs and identifying solutions proactively.

Required Qualifications

  • 5+ years of proven experience in Executive Assistance, Project Coordination, or a related administrative support role.
  • Strong organizational and time-management skills with the ability to prioritize competing demands.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to manage confidential information with discretion.
  • High level of attention to detail and accuracy.
  • Proficiency with Microsoft Office Suite and common business applications.
  • Ability to work independently while contributing effectively as part of a team.
Job Type & Location

This is a Permanent position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $70000.00 - $85000.00/yr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Create a job alert for this search

Project Coordinator • Calgary,AB,Canada

Similar jobs

Project Coordinator

REXELCalgary, AB, CA
Permanent

Experience Level (for career site): Experienced Professional.Join Rexel: A Global Leader in Electrical Distribution.Rexel is a world leader in the electrical distribution market, operating in 18 co... Show more

 • Promoted

Project Coordinator

Willowglen SystemsCalgary, AB, CA
Full-time

Willowglen Systems is a leading industrial automation company that provides innovative solutions for various industries, including oil and gas, rail, and energy.We are committed to innovation and c... Show more

 • Promoted

Project Coordinator

SITE Resource Group Limited PartnershipCalgary, AB, CA
Full-time

The Project Coordinator assists the Project Manager by providing administrative support to ensure that project specifications, budgets, and timelines are met efficiently.Ensure project deadlines ar... Show more

 • Promoted

Project Coordinator, Heavy Civil Construction – Remote Project Sites in BC

Jim Dent ConstructionCalgary, AB, CA
Remote
Full-time

Jim Dent Construction, headquartered in Hope, BC, is a respected and long-standing leader in heavy civil construction across British Columbia.With a proven track record of successfully delivering c... Show more

 • Promoted

Dynamic Construction Project Coordinator

Anthem Properties Group Ltd.Calgary, AB, CA
Full-time

Become a pivotal Project Coordinator in the construction sector.Manage schedules, budgets, and project communication to drive successful project outcomes while focusing on team collaboration.As a P... Show more

 • Promoted

Electrical Project Coordinator

Recruitment By DesignCalgary, Alberta, Canada
Full-time

Lead the coordination of electrical projects as a Project Coordinator based in Calgary.Manage documentation, supervise design processes, and ensure regulatory compliance seamlessly.In this full-tim... Show more

 • Promoted

Project Management Officer (PMO) - Beam Radiology

Beam Radiologyairdrie, ab, ca
Full-time

Beam Radiology is a physician-led, community-based diagnostic imaging and specialty care organization committed to compassionate patient care and service excellence for our referring practitioners.... Show more

 • Promoted

Project Manager - Property Restoration

PURE Restorationairdrie, ab, ca
Full-time

Restoration is a full-spectrum disaster restoration and reconstruction company dedicated to helping homeowners, property managers, and commercial clients recover from unexpected damage.From initial... Show more

 • Promoted

Workshare Coordinator

Equinox Engineering Ltd.Calgary, AB, CA
Full-time

Calgary-based EPCM firm and a recognized leader in oil and gas facility design.We deliver engineering solutions across natural gas, conventional oil, heavy oil, SAGD, and pipeline projects for many... Show more

 • Promoted

Project Coordinator Role at Rangeland Engineering

Rangeland EngineeringCalgary
Full-time

Advance your career as a Project Coordinator at Rangeland Engineering.This role focuses on the coordination of EPC projects, budget control, and communication.In this position, you will assist with... Show more

 • Promoted

Project Coordinator

ecl.vincere.ioCalgary, AB, CA
Full-time

Project Coordinator – Whissell Contracting Ltd.Join our team as a Project Coordinator and help keep complex infrastructure projects running smoothly.You’ll assist with planning, document control, s... Show more

 • Promoted

New Business Administrator - IDC Worldsource Insurance Network Inc.

IDC Worldsource Insurance Network Inc.airdrie, ab, ca
Full-time

A minimum of two years of professional administrative experience is required to perform diverse duties in our Head Office that combine Life and Living Benefit Insurance knowledge with case coordina... Show more

 • Promoted

Project Coordinator

Executive Millwork Inc.Calgary, AB, CA
Full-time

For more than 40 years, Executive Millwork has been Western Canada's premier commercial millwork shop.We design and build the architectural woodwork behind hospitality venues, public spaces, and co... Show more

 • Promoted

IT Project Coordinator: Delivery Lead with AI Tools

PathlionCalgary, AB, CA
Full-time

A prominent IT service provider is looking for a Project Coordinator to oversee and support the implementation of IT projects.The role involves managing stakeholder communication, ensuring project ... Show more

 • Promoted

Quality Network - Project Coordinator

Ernst & Young Advisory Services Sdn BhdCalgary, Alberta, Canada
Full-time

Join EY and help build a better working world.Opportunity From small businesses to some of the world’s best-known brands, our clients count on reliable financial statements, information, and proces... Show more

 • Promoted

Azure Cloud Architect - Pacer Group

Pacer Groupairdrie, ab, ca
Full-time

Job Title: Azure Cloud Architect.Work Arrangement: Onsite (5 days a week).Pay Rate: CAD 78-80/hour Incorporated.Application Deadline: July 20, 2026.Data Centre planning and road mapping experience.... Show more

 • Promoted

Civil Project Coordinator — Growth & Benefits

Linxus GroupCalgary
Full-time

A civil contracting firm in Calgary is looking for an Intermediate Project Coordinator to support the Project Management Division.This role involves attending client meetings, preparing project sch... Show more

 • Promoted

Quality Network - Project Coordinator

EYCalgary, Canada
Full-time

The opportunity From small businesses to some of the world’s best-known brands, our clients count on reliable financial statements, information, and processes to inform their ongoing strategies.Mor... Show more

 • Promoted

Project Manager

Wright Construction Western Inc.airdrie, ab, ca
Full-time +1

Wright Construction performs General Contracting, Design Build, Public-Private-Partnerships (P3s) and Construction Management services.We excel in a variety of commercial, institutional, mixed use ... Show more

 • Promoted

Frontend Developer - Synechron

Synechronairdrie, ab, ca
Full-time

At Synechron, we believe in the power of digital to transform businesses for the better.Our global consulting firm combines creativity and innovative technology to deliver industry-leading digital ... Show more