Project Coordinator

Role SummaryThe Project Coordinator works closely with the Project Manager and VDC Team to support the successful execution of projects. This role provides technical and administrative assistance to ensure projects move forward efficiently, safely, and in alignment with Modern Niagara standards. This role will be primarily working with the project VDC team.

Why This Role Matters to Modern NiagaraProject Coordinators are critical to maintaining project organization, supporting field and office teams, and ensuring timely delivery. Their work directly impacts project success, client satisfaction, and operational excellence.

Key Impact / Purpose

• Support project delivery by managing documentation, schedules, and communication.
• Strengthen collaboration between project managers, site teams, and subcontractors.
• Contribute to continuous improvement by participating in reviews and process enhancements.

Duties and Responsibilities:

• Coordinate and manage TSSA applications, submissions, registrations, and compliance tracking for all applicable hydronic systems and equipment
• Maintain and update hydronic submittal logs, shop drawing status trackers, equipment release logs, and procurement status reports
• Coordinate design review meetings between the site foreperson, consultants, BIM team, and internal project team to resolve constructability and installation concerns prior to fabrication and installation
• Track consultant review timelines and follow up on outstanding shop drawing approvals, RFIs, and design clarifications
• Support fabrication coordination by tracking equipment release status, vendor production schedules, delivery dates, and expediting critical equipment
• Coordinate with vendors and suppliers to ensure all required documentation, including O&M manuals, test certificates, and compliance documents, are received and distributed
• Assist site teams with installation readiness by ensuring latest approved drawings, submittals, and design revisions are issued and communicated to field staff
• Track field issues, deficiencies, and coordination items and ensure timely resolution with consultants, vendors, and internal teams
• Coordinate weekly hydronic coordination meetings and maintain action item logs, meeting minutes, and follow-up tracking
• Monitor installation progress and maintain system-based tracking for hydronic piping, equipment, and turnover activities
• Coordinate delivery schedules, site logistics, and material/equipment staging with site supervision and vendors
• Support commissioning and closeout activities including turnover documentation, deficiency tracking, and final compliance submissions
• Maintain organized project documentation and ensure all hydronic package records are current, traceable, and aligned with project requirements
• Perform additional related duties as required under the direction of the hiring manager.

Must-haves:

• Post-secondary education in Mechanical Engineering, Construction Management or equivalent experience
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills and attention to detail.
• Clear and effective communication skills.
• Strong problem-solving skills and ability to manage multiple priorities.

Nice-to-haves:

• Experience with project/construction management software.
• Exposure to project financial management.
• Experience with Revit, Navisworks, and ACC.

This is a new position. Expected annual compensation; $50,000 - $65,000

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We AreModern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & ValuesWe value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern NiagaraWe are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.