Accounts Payable A - Finance (26-179)

Job Title: Accounts Payable A - Finance
Bargaining Unit: CUPE 3251
Language Requirement: English Essential
Vacancy Status: Additional headcount - temporary vacancy

Cornwall is a beautiful community with a population of 47,000 situated on the banks of the St. Lawrence River in Eastern Ontario. The city offers a wide array of urban amenities, making it an excellent place for a career and raising a family. With a growing economy, expanding population and fantastic quality of life, there has never been a better time to start the next phase of your career with the City of Cornwall! Cornwall is a diverse and progressive community where residents and partners feel safe, welcomed, and enjoy a high quality of life supported by access to financially responsible and sustainable municipal services and infrastructure.

Position Summary

Accounts Payable A is responsible for processing invoices, reconciling vendor accounts, and ensuring timely payments while maintaining compliance with municipal financial policies and procedures. This role plays a pivotal role in helping the city meet its payment commitments by maintaining accurate records and coordinating with vendors and internal teams to resolve discrepancies.

Key Responsibilities

• Receive, verify, and scan invoices and supporting documents into the payment system for electronic approval.
• Enter invoice details accurately into the payment system to ensure timely processing and approval.
• Process cheques and electronic funds transfers (EFTs), ensuring payments are made on time and accurately.
• Review and verify employee expense reports and ensure proper documentation.
• Replenish petty cash across other internal departments.
• Organize and update accounts payable records to ensure completeness and accuracy for financial reporting and audits.
• Respond to vendor and department questions regarding invoices, payments, and account balances in a professional and timely manner.
• Verify vendor accounts by reconciling monthly statements and resolving discrepancies.
• Support financial closing by assisting with the reconciliation of accounts payable transactions and provide reports for month-end and year-end closing.
• Provide documentation and explanations for internal and external audits related to accounts payable.
• Identify inefficiencies in accounts payable workflows and recommend improvements to enhance accuracy and efficiency.

Leadership of Others

• N/A

Position Requirements

Education & Certifications:

• Diploma in Accounting, Finance or a related field.

Experience:

• Minimum of 2 years of experience in accounts payable, bookkeeping, or a related finance role.

Knowledge, Skills, and Abilities:

• Accounting & Financial Knowledge: Familiarity with basic accounting principles, municipal finance procedures, and the accounts payable cycle.
• Technical Proficiency: Experience using financial software, spreadsheets, and enterprise resource planning (ERP) systems to process transactions and generate reports, as well as a minimum typing speed of 50 wpm. As part of the interview process, selected applicants will be tested in Excel and must achieve a score of 70% or higher to move to the next stage of the recruitment process.
• Attention to Detail: Strong ability to accurately process invoices and payments, and to spot discrepancies or errors in financial data.
• Communication: Strong verbal and written communication skills to collaborate with vendors, departments, and internal teams.
• Problem-Solving: Ability to identify and resolve basic discrepancies or payment issues, escalating more complex problems as needed.
• Time Management: Ability to manage multiple tasks and meet deadlines in a fast-paced environment while maintaining accuracy.
• Interpersonal Skills: Ability to build relationships and collaborate with internal teams, external partners.

Working Conditions

• Work is performed primarily in an office environment, with occasional travel required for off-site engagements.
• Standard business hours, Monday to Friday, with occasional flexibility needed during peak periods.
• Cognitive demands include strategic thinking, decision-making, and managing sensitive information in a confidential manner.
• Physical demands include extended periods of sitting and looking at a computer screen.

If selected for this role, you will need to provide:

• Successful reference check (two work-related references, with a minimum of one being a direct supervisor)
• Satisfactory Criminal Record and Judicial Matters Check
• Satisfactory excel assessment
• Proof of certifications

Additional Information:
The Corporation of The City of Cornwall strives to promote and demonstrate the values of Equity, Diversity, and Inclusion. We are committed to reflecting the diversity of the community we serve and encourage qualified candidates of all backgrounds and abilities to apply. Accommodation will be provided in all parts of the hiring process as required. Applicants need to make their needs known in advance.

We thank all applicants for their interest, however, only those selected for interviews will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

The City of Cornwall is an equal-opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the City, we respect, encourage and celebrate our diversity. The City of Cornwall is committed to providing accommodation throughout the recruitment process. If you require accommodation, please notify us and we will work with you to meet your needs.

Please save a copy of this posting for your records. Please ensure that your application clearly demonstrates how you meet each of the required qualifications. Please note, selection for further consideration will be based on the information you provide in your application. Interviews may be conducted virtually through Microsoft Teams or in-person.

To see the full job posting, please visit https://www.cornwall.ca/en/city-hall/careers.aspx