Logistics coordinator - remote

Are you a highly organized professional with a passion for supply chain operations and business administration? We are looking for an experienced and driven Logistics and Administration Coordinator to join a rapidly growing, remote-first company in the premium food industry. Established in 2016, our client has scaled from monthly production runs to a dynamic weekly schedule. In this remote position, you will play a central role in the day-to-day coordination of order fulfillment, global logistics, and key business administration processes. As the primary hub for logistics and order processing, you will manage domestic and international shipping pipelines, ensuring products reach retailers, distributors, and food service partners seamlessly.

Operating entirely within a remote environment, the Logistics and Administration Coordinator must possess exceptional autonomy and a strong background in business administration. Your daily duties will span order processing, inventory tracking, and carrier negotiations, requiring a sharp eye for detail and proactive problem-solving. This role requires close integration with customer service and accounting pipelines, offering a true 360-degree view of the business administration cycle. You will be responsible for inventory allocations, tracking manufacturing lot numbers, and managing relationships with third-party logistics (3PL) partners across key facilities in Alberta and Ontario.

Beyond day-to-day logistics, this business administration role features an exciting, collaborative element. You will act as a key touchpoint for international freight forwarders handling European shipments and will collaborate directly with sales teams based in Calgary, Vancouver, and Toronto. This collaboration extends to occasionally participating in major food and industry trade shows, where you will help showcase high-quality products directly to buyers and brokers.

Skills required
• Proficient in inventory tracking, lot number management, and 3PL warehouse operations.
• Solid understanding of domestic transportation networks, freight forwarding, and LTL shipping procedures.
• Proficient in business administration software, particularly electronic data interchange (EDI) systems like SPS Commerce.
• Advanced capabilities with Microsoft Office, specifically high proficiency in Excel for analyzing freight lane costs and tracking inventory.
• Strong mathematical and administrative skills for managing deduction approvals, credit notes, and invoicing.
• Exceptional organization skills with the ability to manage multiple shipping lanes, warehouses, and client timelines simultaneously.
• Dynamic communication and relationship-building skills to collaborate with brokers, customers, and internal sales divisions.

Advantages
• Competitive compensation of $60,000 per annum.
• Fully remote work model with zero office commute, offering excellent day-to-day flexibility.
• Join a fast-growing, established brand that has scaled operations significantly since 2016.
• Opportunity to build versatile skills in logistics, supply chain analytics, and high-level ERP platforms like NetSuite.
• Dynamic work environment that balances administrative focus with occasional interactive travel to industry trade shows.
• Full support and representation by Randstad Professional, a trusted global leader in recruitment and career development.

Responsibilities
• Process orders from wholesale clients and distributors, ensuring accurate confirmation and fulfillment dates.
• Allocate inventory to customers systematically, managing potential shortages and proactively notifying clients of any product shorts.
• Schedule Less-Than-Truckload (LTL) transportation for inbound and outbound shipments to and from 3PL warehouses.
• Ensure all freight movements are aligned within strict lead times to maintain an industry-leading on-time delivery rate.
• Utilize specialized customer EDI and vendor platforms (such as SPS Commerce) to secure shipping approvals, submit packing lists, and transmit invoices.
• Generate detailed bills of lading (BOLs) and receiving notices for carriers and 3PL warehouses, including Versacold.
• Audit and confirm shipping quantities, lot numbers, and arrival/departure dates of incoming and outgoing inventory.
• Research and evaluate LTL trucking providers to optimize shipping lanes, reduce freight costs, and improve transit times.
• Coordinate and communicate directly with international freight forwarders to manage export logistics for European shipments.
• Assist with critical business administration and accounting tasks, including processing credit notes, invoicing, and deduction reconciliations during the QuickBooks-to-NetSuite platform transition.
• Support the sales and marketing departments by occasionally attending regional trade shows and client meetings to showcase premium food products.

Qualifications
• 2 to 4 years of proven experience in logistics coordination, cargo and freight shipping, or high-level business administration.
• Practical experience working with third-party logistics providers (3PLs) and booking commercial LTL carriers.
• Hands-on experience or formal training with EDI software (SPS Commerce preferred).
• Intermediate-to-advanced Excel skills (pivot tables, lookup functions, and data sorting).
• Familiarity with accounting principles, invoicing, and ERP databases (experience transitioning from QuickBooks to NetSuite is highly valued).
• Ability to travel occasionally to attend domestic trade shows and collaborate with sales teams in Calgary, Vancouver, or Toronto.
• High level of self-motivation and time management required to succeed in a completely decentralized, remote work environment.

Summary
At Randstad, we believe that finding the right job isn't just about matching a resume to a posting—it’s about aligning your long-term ambitions with an environment where you can truly thrive. Our specialized recruiters are experts in their fields, dedicated to understanding your unique strengths and guiding you toward rewarding career opportunities. We invite you to apply on our website today and let us help you take the next step in your professional journey.

If this role isn’t the perfect fit, reach out to our team to discover more exciting opportunities aligned with your career goals.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.