Administrative Assistant

Description

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COMPANY DESCRIPTION

Big challenges need bold thinkers.

If you're someone who sees problems as opportunities, you'll thrive here. RESPEC is % employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since , we've tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.

At RESPEC, you'll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.

We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you'll fit right in.

JOB DESCRIPTION

RESPEC is seeking a temporary part-time Administrative Assistant to join our team in Saskatoon. This position works on-site.

This position supports the daily operations of RESPEC's Saskatoon office and helps maintain a smooth, organized, and welcoming environment. The Administrative Assistant provides essential administrative support across office operations, front desk coordination, scheduling, event support, and document and expense management.

The ideal candidate is highly organized, proactive, and comfortable managing multiple responsibilities in a professional setting. This role also supports office coordination, assists with vendor and project needs, and helps ensure the office runs efficiently day?to?day.

This is a part?time position (approximately 20 hours per week) offered as a one?year contract, with the potential for ongoing employment based on operational requirements and organizational needs.

Responsibilities

Office Administration & Front Desk - Answer and direct calls, greet visitors, support office access, and provide general administrative support locally and remotely

Mail, Delivery & Banking - Manage incoming/outgoing mail, courier packages, invoice scanning, and occasional banking tasks

Expense & Document Management - Support expense claim processing, maintain records, and handle filing, scanning, and shredding

Office Supplies & Inventory - Monitor and restock supplies, coordinate orders, and maintain organized inventory

Scheduling & Coordination - Assist with calendars, meeting coordination, and logistics using Outlook and Microsoft Teams

Event & Office Coordination - Help plan and support office events, team meetings, client gatherings, and seasonal celebrations

Office Operations & Projects - Support office moves, vendor coordination, and general office upkeep; provide additional administrative support as needed

Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel

We do not accept unsolicited resumes from third-party recruiters.

QUALIFICATIONS

Required

High school diploma or equivalent

Minimum 2 years of administrative or office experience

Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel)

Strong written and verbal communication skills

Excellent organizational and time management abilities

Ability to prioritize tasks and multitask effectively

Professional discretion when handling confidential information

Strong customer service mindset

ADDITIONAL INFORMATION

Compensation: Hourly wage depends on experience. No benefits are offered except those that are required for statutory purposes.

All your information will be kept confidential according to EEO guidelines.

RESPEC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, Genetic Information or Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law.