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Executive AssistantCompunnel • Montreal, Quebec, Canada, CA
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Executive Assistant

Executive Assistant

Compunnel • Montreal, Quebec, Canada, CA
11 days ago
Job type
  • Full-time
Job description

Job Summary:The Executive Assistant provides high-level administrative and operational support to a senior executive within Firmwide Innovation. This role is responsible for managing complex executive calendars, travel arrangements, stakeholder communications, confidential information, meetings, and special projects while serving as a trusted partner to senior leadership. The position requires exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate executive needs in a fast-paced corporate environment.Key Responsibilities:
  • Manage complex executive calendars involving senior leaders, clients, and C-suite stakeholders.
  • Coordinate meetings across multiple time zones and global locations.
  • Prioritize competing requests and proactively resolve scheduling conflicts.
  • Arrange meeting logistics, including conference rooms, video conferencing, catering, agendas, and presentation materials.
  • Prepare executives for meetings by ensuring all required documentation and information is available.
  • Serve as the primary point of contact for executive communications and inquiries.
  • Screen phone calls, manage correspondence, and respond to requests on behalf of the executive when appropriate.
  • Build a strong understanding of executive priorities, stakeholders, and business objectives to provide proactive support.
  • Handle highly confidential information with discretion and professionalism.
  • Track action items, follow up on outstanding requests, and ensure timely completion of deliverables.
  • Support executive projects, off-site meetings, recruiting activities, team events, presentations, printing, filing, and business documentation.
  • Coordinate complex domestic and international travel arrangements, including flights, hotels, visas, ground transportation, itineraries, and meeting schedules.
  • Prepare and process expense reports while ensuring compliance with company policies.
  • Support event-related budgeting, approvals, reconciliations, and expense tracking.
  • Collaborate with executive assistants and cross-functional teams to ensure seamless administrative support.
  • Provide coverage for other executive assistants during absences, vacations, and business needs.
  • Maintain documentation and handover notes to support continuity of operations.
  • Build and maintain strong relationships with internal stakeholders, business partners, and external contacts.
  • Support local office operations, including meeting room coordination, team events, and office logistics.
  • Perform additional administrative and operational duties as assigned.
Required Skills:
  • Proven experience supporting senior executives, leadership teams, or C-suite executives.
  • Strong executive calendar management and scheduling experience.
  • Experience coordinating domestic and international travel.
  • Excellent written and verbal communication skills.
  • Exceptional organizational, multitasking, and time management abilities.
  • Strong attention to detail and accuracy.
  • Excellent judgment, professionalism, and discretion when handling confidential information.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong stakeholder management and relationship-building skills.
  • Proactive, resourceful, and solutions-oriented mindset.
  • Ability to work independently with minimal supervision.
  • Strong collaboration and teamwork skills.
  • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
  • Ability to prepare, edit, and review presentations, reports, spreadsheets, and business correspondence.
  • Minimum typing speed of 50 words per minute.
  • Flexibility to work additional hours when business needs require.
Education:Bachelor's degree preferred or equivalent professional experience.

Education: Bachelors Degree

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Executive Assistant • Montreal, Quebec, Canada, CA

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