Human Resources Information System Specialist

Are you a detail-oriented Human Resources (HR) professional with strong experience in HRIS administration, benefits and pension programs, and workforce reporting? Do you have a passion for data integrity, process improvement, and delivering excellent customer service? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Ontario Health at Home

is looking for a skilled HR professional to support the delivery of HR programs and services. Reporting to the Manager, Human Resources, the HRIS Specialist is responsible for the administration and maintenance of the HRIS and is additionally responsible for the day‑to‑day administration of employee benefit and pension programs, as well as the production of HR metrics and reporting. The position also provides support to other areas of HR, including Recruitment, Employee and Labour Relations, Organizational Development, and Leave Management.

What will you do?

Human Resources Information Systems Administration

• Administer, maintain, and update all HR databases and related applications.
• Configure and maintain HRIS components resulting from changes to collective agreements, organizational structures, processes, policies, practices, and legislation. Assist with the configuration and maintenance of payroll components as required.
• Maintain and audit security profiles within HR systems and data.
• Investigate, design and implement new solutions or integrations to support HR functions and enhance efficiencies.
• Provide training to new system users and ongoing support to existing users, including troubleshooting and resolving local system issues.
• Ensure accurate, complete, and current information is maintained within all HR information systems.

Information Management and Reporting

• Develop and prepare routine HR and human capital metrics and reports to support Human Resources and people leader functions, ensuring accuracy and data integrity.
• Develop ad hoc and specialized reports to support requests from leaders, the HR team and other internal and external parties.
• Ensure metrics, dashboards and analytics are regularly reviewed and communicated to the appropriate audiences with a cadence that meets the user’s needs, including monthly and quarterly reports for HRBPs and people leaders.
• Create and maintain standard report templates for key users and provide comprehensive reports training.
• Provide information to support HR programs and initiatives e.g. compensation, labour relations, occupational health and safety.

Benefits Administration

• Partner with the HR Coordinator in the administration of the benefits programs, including extended health, dental, group life insurances, HOOPP pension, and short‑and long‑term disability programs including staff enrolments, terminations and changes.
• Act as a key contact for benefit and pension providers and employees at all levels, providing timely guidance and resolution of benefit‑related issues.
• Address compliance issues with benefit provider/advisors.
• Reconcile monthly benefit provider billings and identify for payment; support the Annual MDC report for HOOPP.

Human Resources Support

• Provide support to team members by coordinating and participating in recruitment and selection activities, managing leave of absence requests, maintaining employee records, and supporting the development of HR processes.
• Support staff and leaders regarding the administration of policies, procedures and collective agreements.
• Lead the team’s records management practices and arching protocols of employment‑related information.
• Support the maintenance of HR content on the intranet and SharePoint sites.
• Assist with training and development initiatives as required.
• Provide support for Labour Relations activities such as grievance and arbitration preparation and collective bargaining research.

What must you have?

• Post‑secondary education (minimum three‑year diploma or degree) in Business Administration, Human Resources, or a related discipline.
• 2‑4 years of experience performing a variety of Human Resources functions, including benefits, pension and HRIS administration, recruitment, and leave of absence administration.
• Experience working in a unionized environment, interpreting and applying collective agreements, HR policies, and procedures.
• Demonstrated experience which has provided a solid understanding of HR systems and processes that support HR activities, such as scheduling, payroll, attendance management, workforce planning, and talent management, is strongly valued.
• Working knowledge of employment‑related legislation, including but not limited to the Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, Pay Equity Act, and PSLRTA, with a demonstrated commitment to maintaining current knowledge.
• Superior report writing abilities using Microsoft Excel, with the ability to develop reports, charts, graphs, tables, flowcharts, and diagrams appropriate for all levels of leadership.
• Exceptional skills in HRIS administration, applicant tracking systems (ATS), and database management.
• Excellent working knowledge of Microsoft Office Programs including Teams, Word and PowerPoint.
• Understanding of payroll practices and their integration with human resource management processes.
• Excellent time management and organizational skills, with the ability to prioritize and balance competing workload requirements and deadlines with minimal supervision.
• Creative problem‑solving, critical thinking, and analytical skills to validate the accuracy and relevance of data, identify trends, and develop system and process recommendations to support organizational needs.
• Ability to handle sensitive and confidential information in a discreet and professional manner.
• Self‑motivated, with a demonstrated ability to work effectively, accurately, and independently with minimal supervision, while exercising initiative within the scope of the position.
• We have a mandatory COVID‑19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID‑19 vaccination status prior to start date.

What would give you the edge?

• Experience with Quadrant Workforce or other Human Resources Information Systems (HRIS).
• Experience working in the health care or home and community care sector, with an understanding of HR service delivery and operational priorities.
• Ability to communicate in French or another language.

What do we offer?

We know wellness is supported with work‑life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Membership in a world class defined benefit pension plan
• Salary: $71,194.42 to $85,010.00
• Location: Area of Central - 11 Allstate Parkway, Suite 500, Markham, ON L3R 9T8

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long‑term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient‑centred care.

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti‑Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti‑racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

This job posting is for an existing vacancy.

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