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Axelon Services Corporation
Executive AssistantAxelon Services Corporation • Montreal, QC
No longer accepting applications
Executive Assistant

Executive Assistant

Axelon Services Corporation • Montreal, QC
7 days ago
Job type
  • Full-time
Job description

Location: Montreal
Duration: 12 months
Work Mode: Hybrid (Day 1 onboarding onsite/in office presence 3x/week)

Responsibilities:

  • Manage extensive and complex calendars, interacting frequently with senior internal stakeholders, clients, and C-suite executives.
  • Coordinate logistics across locations, time zones, and stakeholder groups.
  • Arrange meeting logistics, including conference calls, meeting rooms, catering, video conferencing, and AV support.
  • Handle and resolve inquiries and issues to minimize impact on managers.
  • Serve as a professional and trusted point of contact for incoming requests.
  • Manage confidential data and information with the highest degree of discretion.
  • Schedule and manage complex travel itineraries and event logistics.
  • Collect, submit, and track expenses promptly and accurately.
  • Work collaboratively with other assistants and team members across regions and divisions.
  • Provide local support for the Montreal team on an ad hoc basis.

Requirements:

  • Minimum 5 years of experience providing support at the executive or senior leadership level.
  • Exceptional ownership and follow-through, with the ability to track and complete outstanding items.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information appropriately.
  • Highly organized, with excellent time management, prioritization, and multitasking skills.
  • Proactive, resourceful, and solutions-oriented with a strong sense of accountability.
  • Strong knowledge of Microsoft business applications, including Outlook, PowerPoint, Excel, Word, and Teams.

Preferred Skills:

  • Ability to anticipate needs and operate independently when the executive is traveling or unavailable.
  • Confident, friendly, polished, and people-oriented, with the ability to build trust and credibility quickly.
  • Flexibility, including a willingness to work overtime when needed.

This role is for an existing vacancy.

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Executive Assistant • Montreal, QC

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