Coordinator I - Facilities Maintenance & Engineering

Your Opportunity

The FM&E Coordinator supports the ongoing administration, coordination, and improvement of FM&E operational systems, maintenance programs, and business processes across the Zone. The position assists with the development and maintenance of preventative maintenance schedules, Master Model Records (MMRs), asset descriptions, standardized reporting templates, and Key Performance Indicators (KPIs) within the e-Facilities/CMMS environment. The role provides technical support, troubleshooting, user guidance, and training related to maintenance management systems, inventory systems, fleet systems, and associated operational processes. The Coordinator assists FM&E leadership with data management, operational reporting, maintenance standards, process improvement initiatives, and program tracking activities. Responsibilities include supporting inventory and fleet administration processes, maintaining electronic tracking systems, monitoring data accuracy, preparing reports, and assisting with ongoing operational and maintenance initiatives. The position also supports the administration and tracking of the Infrastructure Maintenance Program (IMP), Site Specific Fund (SSF), and Capital Equipment Annual (CEA) programs, including maintaining records, monitoring program progress, and supporting associated reporting and documentation requirements. Acting as a primary point of contact with AHS Contracts, Procurement and Supply Management (CPSM), the Coordinator assists in establishing, coordinating, exploring, and managing contractual processes in support of FM&E leadership. The role facilitates departmental Request for Proposal (RFP), Request for Quote (RFQ), and Purchase Order (PO) processes, with specific emphasis on the development and coordination of contract schedules and supporting documentation.

Description

As a Coordinator I, you will require specialized skills and knowledge to support complex projects, procedures, practices or initiatives within a department, program or business unit.

Transition Company: Health Shared Services

Classification: Coordinator I

Union: AUPE GSS

Unit and Program: Facilities Maintenance & Engineering

Primary Location: Smoky Lake Office (Admin Build

Location Details: As Per Location

Multi-Site: Not Applicable

FTE: 1.00

Posting End Date: 10-AUG-2026

Employee Class: Regular Full Time

Date Available: 20-AUG-2026

Hours per Shift: 7.75

Length of Shift in weeks: 2

Shifts per cycle: 10

Shift Pattern: Days

Days Off: Saturday/Sunday

Minimum Salary: $31.09

Maximum Salary: $37.81

Vehicle Requirement: Driver's License, Vehicle Required

Required Qualifications

Completion of post-secondary degree or diploma in a related field or equivalent.

Additional Required Qualifications

The Coordinator tracks, monitors, and reports on the progress of contractual agreements and assists in ensuring all authorizations, approvals, and contract administration activities comply with applicable corporate policies, procedures, and operational requirements. The position maintains effective working relationships with FM&E staff, operational leaders, contractors, vendors, affiliates, and external stakeholders, while providing ongoing support related to maintenance operations, building systems, maintenance procedures, standards, and operational processes. Occasional travel, including extended driving to remote rural sites for operational support and site visits, may be required. The role will also involve lifting and manual handling duties associated with fleet maintenance, organizing, receiving, and stocking essential spare parts and maintenance inventory of up to 50 lbs. Excellent Written, verbal communication and organizational skills. Able to multitask while adhering to strict deadlines. Must be proficient in Microsoft Office applications (Excel, Word, Powerpoint and Teams).

Preferred Qualifications

Knowledge with e-Manager, Markview, Oracle, CSV files.

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