Project Coordinator

Project Coordinator – Security Systems & Technology Integration Location: Concord/Vaughan, Ontario About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems.

We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.

Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.

Key Responsibilities Project Administration Assist Project Managers with project execution Create and maintain project files and documentation Track project schedules, milestones, and deliverables Coordinate project documentation and reporting Generate project status reports Track action items, deficiencies, and project close-out requirements Procurement & Materials Management Create purchase orders and get approved by PM Coordinate material ordering and procurement Communicate with suppliers, distributors, and manufacturers Track deliveries, lead times, and backorders Verify material receipts against project requirements Maintain project material logs and inventory records Scheduling & Resource Coordination Assist the PM with field technicians and subcontractors scheduling Assist the PM to coordinate site visits, inspections, and service calls Assist the PM to coordinate commissioning and system handover activities Assist with manpower planning and resource allocation Assist the PM to organize project meetings and internal coordination activities Documentation & Reporting Assist the PM to maintain project drawings and revision control Assist the PM to organize manuals, warranties, test reports, and closeout documentation Assist the PM to track change orders, approvals, and customer requests Assist the PM with project closeout packages and turnover documentation Assist the PM to maintain accurate project records within company systems Customer Communication Assist the PM to coordinate customer meetings and site visits Assist the PM to prepare and distribute meeting minutes Assist the PM communicate project schedules, updates, and key milestones Financial Support Assist the PM with progress billing and invoicing Assist the PM to track project costs and expenses Assist the PM to support change order preparation and documentation Assist the PM with collections and project-related administrative functions Qualifications Required Excellent written and verbal communication skills Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset Strong organizational, planning, and time-management skills High attention to detail with the ability to manage multiple priorities simultaneously Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint Ability to maintain confidentiality and exercise discretion when handling sensitive information Professional demeanor with strong customer-service and relationship-building skills Ability to work independently, take initiative, and follow through on commitments Strong problem-solving and decision-making abilities Reliable, punctual, and highly accountable Comfortable working in a fast-paced environment supporting multiple projects and field teams Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects Ability to work with confidential information and security-related documentation Preferred Experience with the following is considered an asset: AutoCAD Smartsheet Microsoft Project QuickBooks ERP Systems Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.

What We're Looking For The ideal candidate is: Organized and detail-oriented Professional and customer-focused Confident coordinating multiple priorities simultaneously Comfortable working with field personnel, clients, and vendors Proactive and solutions-driven Committed to quality and accountability Interested in building a long-term career within the security and technology industry Key Success Metrics Projects delivered on schedule Material shortages minimized Accurate and timely project documentation Timely project billing and administrative processing High customer satisfaction Effective coordination between office and field teams Compensation & Benefits Competitive salary Extended health and dental benefits Company training and certification opportunities Career advancement opportunities Supportive team environment Exposure to leading security, networking, and technology platforms Salary: $52,000 per year , based on experience and qualifications.

Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.

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