Office Manager

Be the Heart of the Office: Create an Exceptional Workplace Experience!

Do you thrive on keeping things running smoothly, creating memorable employee experiences, and bringing energy to every corner of the workplace? We are looking for a dynamic Office Manager who can turn a great office into a fantastic one. From coordinating events and managing daily operations to creating a welcoming environment for employees and guests, you'll be the driving force behind a workplace where people love to work.

What You'll Do

• Lead the day-to-day operations of office, creating an organized and engaging workplace experience for employees and visitors.
• Oversee office facilities, vendors, supplies, maintenance, purchasing, budgets, and expense tracking to keep operations running efficiently and cost-effectively.
• Plan and execute team events, celebrations, employee appreciation activities, and internal gatherings that strengthen culture and connection.
• Manage office logistics, including deliveries, shipping, workplace services, and front desk support, ensuring a seamless experience for employees, clients, and guests.

Culture, Engagement & Employee Experience

• Champion culture by fostering a collaborative, inclusive, and engaging workplace
• Partner with leadership to deliver employee engagement initiatives, wellness programs, team-building activities, and recognition experiences
• Coordinate company events, town halls, volunteer opportunities, social gatherings, and onboarding activities
• Serve as a trusted resource for employees, helping support workplace needs and enhancing the overall employee journey from day one.

Operations & Workflow Management

• Coordinate project tracking, assignments, and follow-up activities to keep teams aligned, accountable, and moving forward.
• Support resource planning by managing PTO schedules and team coverage needs.
• Maintain Salesforce data, organizational records, contact databases, and reporting to ensure accuracy and efficiency.
• Oversee internal communications, distribution lists, and shared tools to keep employees informed, connected, and engaged.
• Manage software licenses, subscriptions, and vendor relationships while monitoring spend and utilization.
• Identify and implement process improvements that enhance workflows, efficiency, and overall operational effectiveness across Mosaic.

Executive & Leadership Support

• Provide high-level administrative support to agency leaders, managing calendars, meetings, travel, and expenses with precision and professionalism.
• Prepare presentations, reports, meeting materials, and executive communications that support business objectives and decision-making.
• Coordinate leadership meetings, track action items, and drive follow-through on key priorities and strategic initiatives.
• Serve as a trusted liaison between leadership and teams, helping ensure clear communication, alignment, and execution across the organization.
• Support special projects, research, and operational initiatives that contribute to Mosaic's continued growth and success.

Schedule and What We Offer

• Full-Time; 40 hours per week - Monday through Friday
• Competitive Salary Range: $70,000-$75,000 per year
• Benefits: Medical, dental, vision, life and prescription insurance plans
• W2 employment; bi-weekly pay and direct deposit
• 401(k) retirement savings plan with employer match
• Paid personal time off, vacation and holidays
• Company provided laptop and monthly internet phone stipend

The Talent Behind Your Success

• Experience managing office operations, workplace services, facilities, vendors, and budgets in a fast-paced environment.
• Strong organizational, project management, and multitasking skills with exceptional attention to detail and follow-through.
• Proven ability to support executives, coordinate across teams, and manage multiple priorities with professionalism and discretion.
• Excellent communication and relationship-building skills with a passion for creating a positive employee and guest experience.
• Experience planning events, engagement initiatives, and culture-building programs that bring teams together.
• Tech-savvy and proficient with Microsoft Office and business systems; Salesforce experience is a plus.
• A proactive, solutions-oriented mindset with the ability to improve processes and keep operations running smoothly.

We are an equal employment opportunity employer