Talent.com
Klopp Richardsand Associates
Intake CoordinatorKlopp Richardsand Associates • Calgary, Alberta, Canada
Intake Coordinator

Intake Coordinator

Klopp Richardsand Associates • Calgary, Alberta, Canada
24 days ago
Job type
  • Full-time
Job description

Job Description

Our client is seeking a detail-oriented and highly organized Intake Coordinator to support the intake tracking and processing of legal orders subpoenas correspondence and related documentation. This role is ideal for someone with experience in legal services medical office administration health information management or handling confidential client or patient information. The successful candidate will be responsible for reviewing incoming communications accurately logging information coordinating with internal teams and ensuring legal order documentation is processed in a timely and compliant manner.

Key Responsibilities:
  • Receive and review incoming mail faxes emails and voicemails from shared mailboxes or internal departments and determine the appropriate handling process.
  • Log documentation into tracking systems or route materials to the appropriate department or mailbox to support timely processing.
  • Enter identifying information for subpoenas and other legal orders into the appropriate systems to ensure accurate and complete intake records.
  • Support the tracking of legal orders and related inquiries by updating statuses documenting incoming information and notifying the assigned analyst of relevant updates in accordance with department processes and procedures.
  • Escalate questions discrepancies and concerns related to legal orders to the Legal Service of Process Manager as appropriate.
  • Prepare and mail correspondence for legal orders addressed to an incorrect or invalid entity to notify the sender and support proper resubmission.
  • Complete vendor forms and supporting documentation required by local state and government agencies to facilitate payment of subpoena processing fees.
  • Develop strong working relationships with internal and external contacts to address and resolve issues and concerns in a timely and professional manner.
  • Perform other duties as assigned.
Qualification Requirements:
  • Associate degree in legal studies or a related field or an equivalent combination of training and experience in the legal field.
  • Minimum of two years of related experience in legal services or a comparable administrative environment.
  • Experience handling confidential customer client or patient information with a high level of discretion and accuracy.
  • Strong verbal written and interpersonal communication skills.
  • Excellent organizational and time management skills with demonstrated attention to detail.
  • Ability to work effectively in a team-oriented fast-paced multi-tasking environment.
  • Proficiency with Microsoft Office Suite and comfort working with tracking systems shared mailboxes and electronic documentation.
Preferred Assets:
  • Experience in a medical office administration environment.
  • Certified Health Information Management (CHIM) designation.
  • Experience coordinating patient or client information.
  • Previous exposure to legal intake subpoenas service of process or legal order tracking.
Please submit your resume to Angie at if you have the relevant experience in legal services administration health information management or handling confidential client or patient information quoting Job-5597.

We thank all applicants in advance for their interest; however only those selected for further consideration will be contacted.

Required Experience:

IC


Employment Type : Full-Time
Experience: years
Vacancy: 1
Create a job alert for this search

Intake Coordinator • Calgary, Alberta, Canada

Similar jobs

Inside Sales Coordinator

Trimark People SolutionsCalgary, AB, CA
Full-time

Join to apply for the Inside Sales Coordinator role at Trimark People Solutions.Trimark People Solutions is conducting a confidential search on behalf of our client.We're looking for a driven Insid... Show more

 • Promoted

Coordonnateur de l’admission / Care Coordinator

CBI HealthCalgary, AB, CA
Full-time

Coordonnateur de l’admission / Care Coordinator.Key Responsibilities / Accountabilities and Time Allocation.Effective Referral Coordination and Data Entry – 60%.Reviews funder case documentation fo... Show more

 • Promoted

Account Coordinator

Pilothouse DigitalCalgary, AB, CA
Full-time

We’re a fast-growing performance marketing agency that manages tens of millions per month in direct-response ad spending for awesome direct-to-consumer brands.We work with disruptive brands, big bu... Show more

 • Promoted

Medical Intake Coordinator

AplinCalgary, AB, CA
Full-time

Our client is seeking a detail-oriented.This role is responsible for ensuring new files are opened accurately and efficiently while providing exceptional service to clients and internal stakeholder... Show more

 • Promoted

Community-Focused Administrative Coordinator

Between Friends.Calgary, AB, CA
Full-time

Join Between Friends as a Community-Focused Administrative Coordinator, ensuring seamless service and joyful experiences for our members and families.Your organizational flair will shine in this di... Show more

 • Promoted

Project Coordinator

NAK Design StrategiesCalgary, AB, CA
Full-time

Direct message the job poster from NAK Design Strategies.A Hons Psych, Accessibility, Vocational Rehabilitation, & Marketing.NAK Design Strategies is an acclaimed landscape architecture and urban d... Show more

 • Promoted

High Tide Jasper Alberta Recruitment Coordinator

The Fairmont Jasper Park LodgeCalgary
Full-time

High Tide Jasper Alberta Recruitment Coordinator.Recruitment Coordinator for our corporate office in Calgary, AB.Our organization is growing exponentially and is phenomenally successful in the cann... Show more

 • Promoted

Account Coordinator

North StrategicCalgary, AB, CA
Full-time

A three-time SABRE Canadian Agency of the Year winner North has achieved unprecedented success since launching in 2011.North’s fresh approach to PR, influencer, social and digital has helped cement... Show more

 • Promoted

Client Design & Delivery Coordinator (Tenant Coordinator)

Cadillac FairviewCalgary, Alberta, Canada
Full-time

The Client Design + Delivery Coordinator will be responsible for working with multiple internal and external stakeholders and implementing the Client (Tenant) design direction and standards for bot... Show more

 • Promoted

General Booking - Patient Experience Coordinator

RadiologyCalgary, AB, CA
Full-time

General Booking - Patient Experience Coordinator.Posted Monday, July 20, 2026 at 8:00 AM | Expires Saturday, August 1, 2026 at 7:59 AM.THE BEST CARE STARTS WITH THE BEST PEOPLE ARE YOU ONE OF THEM?... Show more

 • Promoted

Workshare Coordinator

Equinox Engineering Ltd.Calgary, AB, CA
Full-time

Calgary-based EPCM firm and a recognized leader in oil and gas facility design.We deliver engineering solutions across natural gas, conventional oil, heavy oil, SAGD, and pipeline projects for many... Show more

 • Promoted

Recruitment Coordinator

Ledcor Construction, Inc.Calgary, Alberta, Canada
Full-time

Ledcor is hiring a full-time Recruitment Coordinator to join our HR team and play a key role in getting new hires across the finish line.Reporting to the Supervisor, Recruitment Coordination, you’l... Show more

 • Promoted

AR/AP Coordinator for Accounting Excellence

Equation Staffing SolutionsCalgary, AB, CA
Full-time

Apply for the AR/AP Coordinator role to enhance accounting operations in a supportive, growth-focused environment.This position centers on processing invoices, handling payments, and maintaining me... Show more

 • Promoted

Field Coordinator for Brand Activation

Match RetailCalgary, AB, CA
Full-time

Become a Field Coordinator with Match Retail in Calgary, AB, taking on a contract position that involves coordination and field support to strengthen brand activation strategies.In this vital role,... Show more

 • Promoted

Bilingual Service and Implementation Coordinator

BITS RecruitingCalgary, AB, CA
Full-time

Bilingual Service and Implementation Coordinator (Mental Health).Monday–Friday (Rotating shifts between 10:00am, 11:00am and 12:00pm start EST; occasional Saturdays - 1 per month).The Service and I... Show more

 • Promoted

UT Operations Coordinator,

Intero IntegrityCalgary, Alberta, Canada
Full-time

Reporting Relationship This position reports to the UT Operations Manager, and regularly interfaces with the America’s project management team, sales and commercial team, accounting and QHSE.The Op... Show more

 • Promoted

Remote Recruiting Coordinator for Growth

AffirmCalgary, AB, CA
Remote
Full-time

A technology-driven financial institution is seeking a recruiting coordinator to enhance the candidate experience and support hiring operations.The ideal candidate is adaptable, possesses strong co... Show more

 • Promoted

Student Project Coordinator

PVH (Tommy Hilfiger/Calvin Klein)Calgary, AB, CA
Full-time

Our internships and Co‑ops are designed to provide you with a business relevant project that will allow you to independently manage your own area of responsibility, while receiving support from an ... Show more

 • Promoted

OPENLANE Market Sales Coordinator Position

OPENLANEAirdrie, AB, CA
Full-time

Become a Market Sales Coordinator at OPENLANE, based in Calgary.Focus on enhancing our auction platform while applying your customer service skills and technological proficiency.OPENLANE is looking... Show more

 • Promoted

Dental Case Coordinator - Fast-Paced Workflow & Growth

UNICE Dental Art Ltd.Calgary, AB, CA
Full-time

A leading dental laboratory in Calgary is seeking a dedicated employee to serve as the main communication bridge between clinics and production teams.This role involves ensuring accurate case entry... Show more