Administrative Assistant to Director - Access and Flow

Req ID: 223671
Location: Western Zone, Flexible within the Zone
Department: OPWZ Patient Flow / Staffing
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 27-Jul-26

About the Opportunity

Reporting to the Director of Patient Flow and Medicine, the Director of Rural and Integrated Health and the Director for LTC and Palliative Care, the Administrative Assistant provides full confidential administrative support as well as effectively responding to the needs of CNS team members. Primary responsibilities include dealing with sensitive and confidential information; responding to inquiries, preparing correspondence; scheduling meetings; drafting agendas, recording, transcribing and distributing minutes; maintaining databases among other duties.

The position supports all administrative activities, adhering to procedures and guidelines to enable consistency and standardization across the portfolios. Responsibilities include organization, prioritization and coordination, overseeing project plans and milestones, and timelines and communicating areas of variance to leadership.

The Administrative Assistant exhibits sound professional judgment and initiative while demonstrating commitment to NSH strategic directions and continuous quality improvement.

About You

We would love to hear from you if you have the following:
• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum of five (5) years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within a healthcare setting
• Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
• Excellent organizational and time management skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
• Ability to deal with a variety of contacts and large volumes of information, both in electronic and hard copy format
• Ability to organize and coordinate, while being attentive to detail
• Frequent and prolonged use of technology
• Ability to work under pressure with regular time constraints
• Environment can be stressful, with a high level of mental and visual concentration required due to an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities are the norm
• Competencies in other languages an asset, French preferred.
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent full-time position, 75 hours biweekly

Compensation and Benefits

Pay Scale Type: Non-Union

Band: 2

Hourly Rate: $28.46 - 34.86

Annual Salary: $55,497 - $67,977

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

What you'll love about Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.