Food Project Coordinator

Are you an organizational wizard who loves keeping track of files, managing schedules, and collaborating with different teams? On behalf of one of our premier clients, a recognized Quebec leader in the food manufacturing sector, we are actively seeking an organized and proactive Food Project Coordinator. This permanent position is an exceptional opportunity to join a warm, dynamic team within the business administration division. As a Food Project Coordinator, you will serve as the central administrative anchor for the company, ensuring that every project phase progresses smoothly, on time, and without a hitch.

Due to the nature of the company’s business relationships with international clients and partners located outside of Quebec, an expert level of English is required. Approximately 70% of your operational tasks—primarily email correspondence and telephone follow-ups—will be conducted in English to ensure smooth communications and outstanding client service.

Advantages
Choosing to grow your career in business administration with our client comes with fantastic perks:
• A permanent position offering long-term stability in a growing, family-oriented Quebec company.
• A highly competitive annual salary ranging from $90,000 to $120,000, based on your experience.
• A flexible hybrid work model (3 days of remote work per week).
• A comprehensive group insurance plan available after a 3-month probationary period.
• A supportive work environment that values well-being, teamwork, and professional growth.

Responsibilities
As a Food Project Coordinator in our business administration division, your main responsibilities will include:
• Ensuring the complete administrative follow-up of projects, from initial file creation to the final product launch.
• Keeping project calendars and timelines up to date so all departments meet their deadlines.
• Acting as the primary point of contact for clients, responding quickly and helpfully to their inquiries.
• Organizing, hosting, and documenting weekly status meetings with the company's valued clients.
• Translating client requests into clear action steps for internal teams (R&D, graphic design, marketing, and purchasing).
• Coordinating the shipment of product samples to clients and gathering their feedback.
• Tracking administrative approvals for packaging artwork and labels required for each project.
• Gathering basic technical documents (specifications, certifications, barcodes) from various suppliers.
• Keeping internal project dashboards updated and writing quick, clear meeting minutes.
• Sending friendly follow-ups and reminders to external partners (printers, packaging suppliers).
• Preparing simplified progress updates for the management team to highlight project successes.

Qualifications
To apply for this exciting opportunity in business administration, you should meet the following criteria:
• Relevant academic background (College Diploma or Bachelor's Degree in business administration, project management, logistics, or a related field).
• Previous experience in administrative coordination or project management, ideally within a manufacturing or distribution environment (an asset).
• Experience in the food industry or consumer packaged goods is appreciated, but absolutely not mandatory.
• Expert-level bilingualism (English and French), required to easily communicate with partners outside of Quebec (representing 70% of the tasks).
• Good proficiency with standard office tools (Excel, Word) and comfort learning new tracking software.
• Familiarity with project tracking tools like Monday.com, Asana, or Trello (an asset).
• Valid driver's license and access to a personal vehicle for travel (car is indispensable).

To thrive and feel confident in this Food Project Coordinator role, you should possess:
• Excellent organizational skills, administrative rigor, and strong attention to detail.
• Great multi-tasking skills with a positive, solutions-oriented attitude.
• Outstanding communication skills, both written and spoken.
• A collaborative mindset and a natural ability to connect with different types of people.
• High autonomy, resourcefulness, and comfort adapting to changing priorities in a fast-paced environment.
• A proactive approach focused on providing excellent business customer service.

Summary
Don't miss this exciting career opportunity as a Food Project Coordinator in Montreal and on the North Shore. If you are ready to advance your career in Business Administration in a key role, we want to know you. Envoyez-moi votre candidature à maxime.di.giannantonio@randstad.ca

If this position does not fully match your aspirations, contact our expert recruiters to build your career and discover other exciting opportunities.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.