Accountant -Construction

Job Description

Job Description – Construction Accountant / Accounting & HR Administrator

Position Title: Construction Accountant / Accounting & Human Resources Administrator
Reports To: General Manager / Controller
Location: Calgary, Alberta
Employment Type: Full-Time

Position Summary

The Construction Accountant / Accounting & Human Resources Administrator is responsible for managing the day-to-day accounting, payroll, human resources, and administrative functions of a commercial general contracting company.

This role supports project financial management, accounts payable and receivable, invoicing, payroll administration, tax filings, banking activities, and employee records while ensuring accurate and timely financial reporting.

The successful candidate will play a key role in maintaining the financial health of the organization and supporting project teams with job cost tracking, owner invoicing, subcontractor payments, and project financial reporting.

Key Responsibilities

Project Accounting & Construction Financial Management

• Process and track project-related financial transactions.
  
• Enter and maintain project budgets, cost codes, commitments, purchase orders, and change orders.
  
• Assist with project cost tracking and job cost reporting.
  
• Support project managers with project financial reporting and forecasting.
  
• Monitor project costs against budgets and identify variances.
  
• Reconcile project expenditures and subcontractor invoices.
  
• Assist with collections and follow-up on outstanding accounts receivable.
  
• Support progress billing, holdback management, and project closeout accounting.
  

Accounts Receivable & Invoicing

• Prepare and submit owner invoices, progress claims, and time and material billings.
  
• Process customer payments and maintain receivable records.
  
• Monitor receivable aging reports and assist with collection efforts.
  
• Ensure compliance with contractual invoicing requirements.
  
• Maintain project billing documentation and records.
  

Accounts Payable

• Review, code, and enter vendor and subcontractor invoices.
  
• Process supplier and subcontractor payments.
  
• Reconcile vendor statements and resolve discrepancies.
  
• Maintain accurate records of commitments and payment schedules.
  
• Support lien holdback and statutory holdback tracking.
  

Payroll Administration

• Process weekly, bi-weekly, or semi-monthly payroll accurately and on schedule.
  
• Verify employee timesheets and payroll submissions.
  
• Maintain employee earnings, deductions, benefits, and vacation records.
  
• Ensure compliance with Alberta Employment Standards and payroll legislation.
  
• Prepare and distribute T4s, Records of Employment (ROEs), and payroll reports.
  
• Remit payroll source deductions and related statutory payments.
  

Human Resources Administration

• Maintain employee files and confidential personnel records.
  
• Assist with onboarding and orientation of new employees.
  
• Coordinate employee benefit programs and enrollments.
  
• Track employee training, certifications, and compliance requirements.
  
• Assist with recruitment activities including posting positions and coordinating interviews.
  
• Support performance review administration and employee documentation.
  
• Maintain HR policies, procedures, and employment records.
  

Taxation & Government Reporting

• Prepare and file GST returns.
  
• Prepare and submit required provincial and federal tax remittances.
  
• Maintain records supporting tax filings and audits.
  
• Assist external accountants with year-end financial statements and tax preparation.
  
• Support compliance with all government reporting requirements.
  

Banking & Financial Administration

• Complete monthly bank reconciliations.
  
• Reconcile credit card accounts and expense reports.
  
• Monitor cash flow and assist with cash management activities.
  
• Process electronic funds transfers (EFTs), wire payments, and bank transactions.
  
• Assist with financing documentation and lender reporting requirements.
  
• Maintain accurate financial records and supporting documentation.
  

General Accounting Functions

• Maintain the general ledger and chart of accounts.
  
• Prepare journal entries and account reconciliations.
  
• Assist with month-end and year-end closing processes.
  
• Generate financial reports and supporting schedules.
  
• Maintain accounting records in accordance with company policies and accounting standards.
  
• Support audits and financial reviews.
  
• Provide administrative support to management as required.
  

Requirements

Qualifications

Education

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
  
• Payroll Compliance Practitioner (PCP) designation is considered an asset.
  
• Accounting designation (CPA or CPA candidate) is considered an asset.
  

Experience

• 3–7 years of accounting experience, preferably in commercial construction or project-based industries.
  
• Experience with payroll processing and human resources administration.
  
• Experience with project accounting and job costing.
  
• Experience preparing GST returns and government remittances.
  
• Experience with accounts payable, accounts receivable, and bank reconciliations.
  

Technical Skills

• Strong proficiency in Microsoft Excel.
  
• Experience with accounting software such as QuickBooks Online, Sage, Viewpoint, or similar systems.
  
• Experience with construction management software such as Procore is considered an asset.
  
• Ability to manage multiple priorities in a fast-paced construction environment.
  
• Strong organizational and record-keeping skills.
  

Competencies

• High degree of accuracy and attention to detail.
  
• Strong analytical and problem-solving skills.
  
• Excellent communication and interpersonal abilities.
  
• Ability to maintain confidentiality and professionalism.
  
• Strong time management and organizational skills.
  
• Ability to work independently and collaboratively with project teams.
  
• Commitment to continuous improvement and process efficiency.
  

Benefits

What Our Client will Offer

• Competitive salary based on experience.
  
• Group benefits program.
  
• Company-supported professional development.
  
• Collaborative and team-oriented work environment.
  
• Opportunity to play a key role in the success of commercial construction projects and overall company operations.
  

This position is ideal for an experienced accounting professional who enjoys a blend of construction project accounting, payroll, human resources, and general business administration within a growing commercial construction company.

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