Reconciliation Specialist

Job Description

Position Summary

Private Asset Servicing (PAS) supports the operational infrastructure, servicing, reconciliation, and control environment for private credit, private equity, infrastructure, real estate, and other alternative investment portfolios.

The Specialist, Investment Operations – Reconciliations & Data Integrity is responsible for ensuring the completeness, accuracy, and integrity of position, cash, transaction, and reference data across the firm's investment, accounting, servicing, and reporting platforms. This role serves as a key control function within PAS, partnering with Investments, Accounting, Technology, Data Management, Custodians, Administrators, and external vendors to investigate breaks, improve data flows, and enhance operational processes.

The role combines reconciliation expertise, analytical problem-solving, and process improvement responsibilities with significant exposure to systems, automation initiatives, and data connectivity across the private asset ecosystem. The successful candidate will play a critical role in building scalable operational controls and supporting strategic initiatives related to automation, data quality, and operational efficiency.

Key Responsibilities

• Perform daily, weekly, monthly, and period-end reconciliations of positions, cash balances, transactions, and reference data across internal and external systems.

• Investigate, resolve, document, and escalate reconciliation exceptions, ensuring breaks are addressed within established timelines and supported by clear audit trails.

• Support the maintenance, enhancement, and testing of reconciliation platform configurations, matching logic, and exception workflows.

• Conduct root cause analysis on recurring reconciliation breaks, operational issues, and data exceptions, identifying trends and opportunities to strengthen controls.

• Validate the completeness, accuracy, and consistency of security master data, counterparty data, account structures, cash settlement instructions, and other key reference data across platforms.

• Monitor and investigate data flow issues between investment management, accounting, custody, servicing, reconciliation, and reporting systems.

• Assess upstream and downstream impacts of data issues, coordinating corrective action with appropriate internal teams, administrators, custodians, and external vendors.

• Support onboarding of new funds, accounts, entities, custodians, and system integrations by validating reconciliation and data control requirements.

• Support quarter-end, year-end, audit, and control-related activities by maintaining evidence of reconciliation performance, exception management, and remediation actions.

• Analyze large datasets to identify reconciliation trends, control gaps, data quality issues, and process improvement opportunities.

• Develop and maintain management reporting, dashboards, KPIs, and insights related to reconciliation health, operational risk, break aging, and data quality.

• Identify opportunities to automate manual reconciliation, exception management, reporting, and operational control processes.

• Participate in the design, testing, and implementation of system enhancements, new integrations, workflow automation, AI-driven solutions, and operational efficiency initiatives.

• Partner with Technology, Operations, Investment Accounting, Data Management, Investments, custodians, administrators, and external service providers to improve reconciliation processes, platform connectivity, scalability, and overall data quality.

Qualifications & Experience

• 3-6 years of experience in reconciliations, investment operations, middle office, fund accounting, data management, or financial operations.

• Bachelor's degree in Accounting, Finance, Economics, Information Systems, Mathematics, or a related discipline.

• CPA/CFA/CAIA designation or working toward is preferred.

• Strong understanding of cash, position, transaction, and reference data reconciliations.

• Experience investigating complex breaks and performing root cause analysis.

• Strong understanding of operational controls and data quality principles.

• Advanced Excel skills, including data analysis and large dataset management.

• Experience with reconciliation platforms such as DUCO or similar tools is considered an asset.

• Experience with automation tools, workflow platforms, SQL, Power BI, data analytics, or AI-enabled operational solutions is an asset.

• Ability to operate effectively in a fast-paced, deadline-driven environment while managing multiple priorities.

• Strong understanding of transaction processing, trade lifecycle events, and operational data flows supporting private securities.

Salary Range: $70,000 - $80,000

Position Opening Reason:

New Position