Facilities coordinator

Are you an organized, proactive professional looking to elevate your career in corporate property and office operations? We are seeking a dedicated Facilities Coordinator to join our client’s team on-site at their premier downtown Calgary office. In this pivotal role, you will oversee day-to-day workplace operations across two full, bustling floors, ensuring an efficient, safe, and highly productive environment for all staff and visitors. As a crucial member of the business administration ecosystem, the Facilities Coordinator acts as the central point of contact for building management, third-party vendors, asset tracking, and internal office requests.

This is a full-time, 1-year contract position requiring a consistent on-site presence Monday through Friday, from 8:00 AM to 4:00 PM (with a 30-minute lunch break). If you thrive in a dynamic corporate atmosphere and pride yourself on exceptional problem-solving and workspace management, this business administration career path is the perfect fit for you.

Working as a contract Facilities Coordinator through Randstad Professional opens doors to premier corporate environments. Our specialized business administration recruiters connect top-tier talent like you with leading organizations, helping you gain invaluable industry experience while expanding your professional network. In this workspace management position, you will be responsible for maintaining the physical integrity of the office spaces, coordinating office moves, managing access badges, and ensuring that health and safety protocols are seamlessly executed. By leveraging your background in business administration and facility operations, you will directly contribute to a welcoming, seamless workplace experience.

• Strong organizational and multitasking abilities, with a proven track record of managing competing priorities in a fast-paced environment.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with corporate executives, building management, and external vendors.
• Proficiency in business administration software, including Microsoft Office Suite (Word, Excel, Outlook) and facility management ticketing platforms.
• Strong problem-solving aptitude, with a hands-on approach to resolving immediate physical workspace issues or logistical bottlenecks.
• High attention to detail, specifically regarding contract adherence, inventory management, and asset tracking.
• Ability to work independently with minimal supervision while maintaining a highly dependable, professional demeanor.

Advantages
• Competitive hourly compensation of $26.00 per hour paid weekly.
• Premium downtown Calgary office location, easily accessible by public transit.
• Stable, predictable schedule: Monday to Friday, 8:00 AM to 4:00 PM with a balanced work-life routine.
• Valuable 1-year contract experience with a reputable corporate organization to build your business administration portfolio.
• Dedicated support from Randstad Professional's expert business administration recruiters, who guide you through your contract journey.


Responsibilities
• Coordinate daily office operations and maintenance requests across two full floors to ensure a safe, clean, and functional corporate environment.
• Act as the primary liaison with building management regarding HVAC, lighting, janitorial services, elevator access, and structural maintenance.
• Manage and monitor the internal facilities ticketing system, responding to employee inquiries and maintenance requests promptly and professionally.
• Oversee third-party vendors, contractors, and service providers for office equipment, catering, coffee services, and specialized facility repairs.
• Maintain accurate inventories of office supplies, kitchen provisions, and facility assets, placing orders to prevent shortages.
• Coordinate office seating arrangements, desk setups, internal office moves, and space planning logistics.
• Administer building security protocols, including issuing employee access badges, managing visitor logs, and monitoring compliance with safety procedures.
• Conduct routine floor inspections to proactively identify maintenance needs, safety hazards, or equipment malfunctions.
• Assist with health and safety committee initiatives, ensuring emergency evacuation plans and first-aid stations are fully up to date.

Qualifications
• 2+ years of experience in a facilities coordination, office management, or business administration role within a corporate office setting.
• Previous experience managing large office spaces or multi-floor corporate footprints is highly advantageous.
• Strong familiarity with workspace operations, vendor coordination, and basic building systems (HVAC, electrical, plumbing logistics).
• Ability to comfortably commit to a 100% on-site role in downtown Calgary on a Monday-to-Friday schedule.
• Physical capability to perform light physical tasks associated with office organization, move coordination, and supply distribution.
• High school diploma required; post-secondary education or certification in Business Administration, Facility Management (IFMA/BOMI), or a related field is preferred.

Summary
At Randstad Professional, we are dedicated to connecting specialized talent with exceptional career opportunities. Our recruiters are true experts in the business administration landscape, matching your unique skills with premier employers where you can truly thrive. If you are a proactive, detail-oriented professional ready to take ownership of this vital corporate space, we encourage you to apply today on our website or reach out directly to connect with one of our specialized recruiters.

If this specific Facilities Coordinator role does not perfectly match your career goals, contact us today to explore our other diverse business administration opportunities.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.