Executive Culinary Assistant

Company Description

Showcase your interpersonal strengths as our Culinary Administrative Assistant, where your administrative and technical expertise will support successful operations and an unforgettable guest experience.

Job Description

What is in it for you:

• Be part of a progressive hotel that embraces the culture and vibrancy of one of Canada’s most beautiful cities, Vancouver, proudly recognized as a Great Place to Work, and the first hotel in North America to achieve Single-Use Plastic Free Certification
• Opportunities to work a variety of high-profile events and large-scale functions
• A competitive salary, starting from $66,500.00 per annum
• Complimentary work meals through our Colleague Dining Program
• Exclusive access to the Pacific Northwest Food & Beverage Discount Program, offering 50% off at participating dining destinations in Vancouver, Victoria, and Whistler
• TransLink monthly pass reimbursement program
• Extensive benefits package, including health, paramedical, dental, vision, life, and disability insurance (eligibility requirements apply)
• Company-matched pension plan and the opportunity to enroll in the Group RRSP (eligibility requirements apply)
• A complimentary hotel stay with breakfast for two through our BE OUR GUEST program for newly hired colleagues
• Opportunities to participate in sustainability, charity, and community engagement initiatives
• Access to world-class culinary training, mentorship, and career development opportunities across Fairmont and Accor’s global portfolio
• Opportunity to lead within a luxury, high-profile banquet operation
• Work alongside a collaborative and professional culinary team in a luxury environment where precision, pride, and guest experience set the standard
• Enjoy discounted room rates at Fairmont hotels worldwide and special colleague rates across other Accor properties

What you will be doing:

• Maintain the overall organization and day-to-day administration of the Culinary Office, including managing departmental filing systems, updating culinary communication boards, ordering office supplies, maintaining office inventory, and ensuring a professional, organized, and efficient workspace.
• Provide comprehensive administrative support to the Executive Chef and Culinary Leadership Team, including managing calendars, emails, meetings, correspondence, travel arrangements, and action items.
• Coordinate the day-to-day administration of departmental payroll, including accurately entering Culinary team member working hours, monitoring payroll records for accuracy, and partnering with Payroll and Human Resources to ensure timely and accurate payroll processing.
• Manage purchasing activities through Birch Street, including creating purchase orders, sourcing products as required, coordinating with suppliers, and supporting the daily procurement needs of the Culinary Division.
• Assist with financial administration, including daily food cost tracking, month-end food transfers, supplier credits, inventory reporting, and other departmental financial reporting.
• Support recruitment activities, including creating job postings, coordinating interviews, maintaining recruitment documentation, and assisting with employee records.
• Manage the onboarding process for all new Culinary colleagues, including onboarding checklists, uniform coordination, first-day communication, orientation scheduling, documentation, and ensuring a smooth and organized start to employment.
• Coordinate the Culinary Food Safety Management System, ensuring all temperature logs, food safety documentation, and compliance records are completed, organized, and filed weekly. Liaise with the Executive Chef, Chef de Cuisine, and Sous Chefs to maintain compliance with hotel policies and food safety standards.
• Coordinate engineering and maintenance requests by maintaining departmental punch lists, submitting work orders through Royal Service, tracking progress, and following up with Engineering to ensure timely completion.
• Prepare reports, presentations, meeting agendas, minutes, and other administrative documentation to support the Culinary Leadership Team.
• Support special projects, operational initiatives, and other administrative duties as assigned by the Executive Chef.

Qualifications

Your experience and skills include:

• A proactive team player with a professional demeanor, positive attitude, and the ability to remain calm in a fast-paced environment.
• Previous administrative experience with exceptional organizational, time management, and prioritization skills.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with strong computer literacy.
• Excellent written and verbal communication skills, with the ability to prepare professional correspondence, reports, and other business documents.
• Self-motivated with the ability to work independently, manage multiple priorities, and consistently meet deadlines with minimal supervision.
• Experience with Birch Street purchasing software or similar procurement systems is considered an asset.
• Previous payroll administration experience is considered an asset.
• Previous experience in a Food & Beverage or Culinary environment, with an understanding of the demands of a high-volume kitchen operation, is preferred.
• A post-secondary diploma or degree in Hospitality Management, Business Administration, or a related field is considered an asset.

Additional Information

Your team and working environment:

• You will be part of a passionate and talented culinary team committed to delivering unforgettable dining experiences. Our kitchens are dynamic, collaborative, and driven by creativity, precision, and a shared commitment to excellence.

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS