HR & Benefits Administrator (1–3 Month Contract)

HR & Benefits Administrator (1–3 Month Contract)

Job Description

HR & Benefits Administrator (1–3 Month Contract)

🚨We're Hiring: HR & Benefits Administrator

📍 Location: Highway 7 & Jane Street, Vaughan, Ontario

Our client is looking for an HR & Benefits Administrator to join their dynamic and fast-growing global organization, currently undergoing significant transformation across its systems and operational processes.

In this role, you will be responsible for the end-to-end administration of HR and benefits within a Shared Services environment, ensuring accurate, compliant, and efficient processing across HRIS, payroll, and benefits platforms. You will act as a key liaison between HR, Payroll, Benefits, external vendors, and business units, supporting day-to-day HR operations and employee transactions using Oracle HCM.

🕒 Schedule: Monday to Friday | 8: AM – 5: PM

🏢 Work Model: Hybrid

• During the training period, up to 4 days per week onsite may be required.
• After training, the role transitions to a hybrid schedule with 3 days onsite.

Pay Rate: – class="isSelectedEnd">The contract duration is expected to be approximately 1 month, with the potential to extend up to 3 months, depending on business needs.

Key Responsibilities

HR Administration

• Maintain and update employee data, including hires, terminations, and status changes, in Oracle HRIS and ADP Payroll.
• Manage system integrations between HRIS and payroll platforms.
• Perform data validation and audits to ensure payroll accuracy and data integrity.
• Maintain HR documentation, records, and reports.
• Act as a liaison between Shared Services, HR, and business units to resolve HR-related inquiries.
• Support employee onboarding by setting up HRIS records and assist with offboarding processes.

Benefits Administration

• Administer employee benefits programs, including enrollments, changes, and terminations.
• Maintain accurate records across HRIS, benefits, pension, and savings plan platforms.
• Coordinate payroll deductions, employer contributions, vendor billing, and invoice reconciliations.
• Perform regular audits and data validation to ensure benefits and pension data accuracy.
• Maintain standard operating procedures (SOPs), KPIs, issue logs, and compliance documentation.
• Support reporting, financial reconciliations, and pension and benefits disclosures.
• Respond to employee and manager inquiries regarding benefits and provide onboarding support.

Service Delivery & Operational Support

• Manage shared inboxes and intake platforms while responding to employee inquiries.
• Process transactions in accordance with service level agreements (SLAs) and operational KPIs.
• Support regulatory filings and internal/external audits.
• Provide backup support across Shared Services administrative functions as needed.
• Participate in process improvement initiatives.
• Document workflows, SOPs, and process updates.

Qualifications

• Post-secondary education in Human Resources, Business, or a related field.
• 3–5 years of experience in HR Administration and/or Benefits Administration, preferably within a Shared Services environment.
• Hands-on experience with HRIS and payroll systems, preferably Oracle HCM and ADP.
• Experience supporting multi-entity or multi-country organizations is considered an asset.
• Proven experience supporting system implementations and process improvement initiatives.

Skills & Competencies

• Strong attention to detail and data accuracy.
• Solid understanding of HR, payroll, and benefits processes.
• Strong technical skills, including HRIS systems, Microsoft Excel, and data validation.
• Excellent organizational, prioritization, and time management skills.
• Customer-service oriented with strong communication skills.
• Ability to work independently and collaboratively in a fast-paced Shared Services environment.
• Self-starter with a structured mindset, able to manage multiple priorities and meet deadlines with minimal supervision.
• Demonstrates a continuous improvement mindset with strong ownership and accountability.
• Maintains strict confidentiality when handling sensitive employee information.

If you have the skills and experience that we are looking for to be successful in this role, please apply online or email your resume to

fax to --7

We are an equal opportunity Employer