Talent.com
Texas Sports Academy Main
Virtual AssistantTexas Sports Academy Main • CA
Virtual Assistant

Virtual Assistant

Texas Sports Academy Main • CA
25 days ago
Job type
  • Full-time
  • Temporary
  • Remote
  • Quick Apply
Job description

About the Role

Texas Sports Academy is a K-12 school designed for serious student-athletes who want both elite academics and high-level athletic development. Students cover 2x the material in just 2 hours a day, using the same 2-Hour Learning model as Alpha Schools. That frees up their entire afternoon for serious training, where they work alongside former pro and D1 athletes coaching them at the highest standard.

We are hiring a Virtual Assistant to own our billing operations. This is a focused role centered on invoicing, payment tracking, and family billing communication. You will make sure invoices go out on time, payments are recorded accurately, and any billing questions from families are handled clearly and professionally. This is a fully remote, full-time three-month contract with potential to extend based on performance and ongoing needs.

We are looking for someone with excellent written and spoken English, sharp attention to detail, and a track record of handling billing or accounts receivable work independently. You are comfortable working with numbers, chasing outstanding balances without escalating the temperature, and keeping records clean. We care more about the accuracy and consistency you have delivered than the credentials on your resume.

What You'll Do

  • Issue Invoices: Generate and send accurate invoices to families on the defined billing cadence, applying the correct tuition, fees, and adjustments for each account.
  • Track Payments: Record incoming payments, reconcile them against open invoices, and keep every account current in our billing system.
  • Follow Up on Balances: Send reminders, follow up professionally on past-due invoices, and escalate the small number of accounts that need attention from leadership.
  • Handle Billing Questions: Respond to family billing questions over email quickly and clearly, resolving straightforward issues directly and looping in leadership on anything unusual.
  • Maintain Clean Records: Keep the billing system organized, accurate, and audit-ready, including account details, payment history, and adjustments.
  • Report on Billing Status: Provide a weekly summary of invoices sent, payments received, and outstanding balances so leadership always knows where things stand.

Requirements

  • Perfect English: Excellent written and spoken English is the hard requirement for this role. Every invoice, reminder, and reply must read as clear, professional, and on-brand.
  • Billing or Accounts Receivable Experience: You have handled invoicing, payment reconciliation, or accounts receivable work and can walk through the process you followed.
  • Attention to Detail: You can be trusted with every invoice amount, payment record, and account balance without exception.
  • Professional Communication: You can chase an overdue balance and keep the relationship intact. Your tone stays calm, clear, and respectful in every message.
  • Reliable Home Setup: Quiet workspace, strong internet, and availability during standard U.S. business hours (Central Time preferred).
  • Location: Fully remote. U.S. work authorization required.

Bonus Points

  • QuickBooks, Stripe, or Similar Billing Platforms: Hands-on experience with common invoicing, payment processing, or accounting tools.
  • School or Membership Billing Experience: Prior experience handling family, member, or subscription billing at a school, gym, or similar organization.
  • Bilingual (English/Spanish): Ability to communicate with Spanish-speaking families.
  • AI Forward: Comfort using AI tools to draft communications and speed up repetitive work.
Create a job alert for this search

Virtual Assistant • CA

Similar jobs

Remote Virtual Assistant

AYS IncCA
Remote
Full-time

Position: Remote Virtual Assistant.AYS Inc is a leading provider of virtual assistant services, specializing in helping businesses streamline their operations and increase productivity.Our team of ... Show more

 • Promoted

Market Research Assistant Volunteer (Virtual)

Volunteer HalifaxCA
Full-time

YRES is a not‑for‑profit organization that provides individuals in York Region and beyond with free and affordable educational resources in a safe and supportive environment that inspires, motivate... Show more

 • Promoted

Remote Growth & Admin Coordinator

Mash StrategyCA
Remote
Full-time

Sign in to set job alerts for “Finance Administration Coordinator” roles.Finance Administration Coordinator Jobs in United States.Research Financial Administrator Assocaite.Executive Assistant - Fi... Show more

 • Promoted

Impactful Care Coordinator in Virtual Healthcare

Dialogue Technologies Inc.CA
Full-time

Drive powerful health outcomes as a Care Coordinator in a dynamic virtual care environment.Focus on critical tasks such as prescription processing and patient communication to enhance overall well-... Show more

 • Promoted

Executive Assistant for High-Visibility Support

IFG International Financial Group LtdCA
Temporary

Join as an Executive Assistant, providing high-visibility support to senior leadership.This hybrid role emphasizes calendar management, travel coordination, and organized administrative operations.... Show more

 • Promoted

FP&A Analyst | Remote

Crossing Hurdles, , canada, Canada
Remote
Full-time

Corporate Finance Specialists (FP&A / Financial Modeling / Valuation).Freelance / 1099 Contractor, Remote.Minimum 10+ hours/week (Ideally 15–20 hours, depends upon interest and availability).Immedi... Show more

 • Promoted

Remote Portfolio Manager for AI Training

DataAnnotationCA
Remote
Full-time +1

Shape AI for finance professionals as a Portfolio Manager with flexible remote work.Choose your projects and enjoy the freedom to create an adaptable schedule.As a Portfolio Manager, you will evalu... Show more

 • Promoted

Assistant

Bronte Construction Company Ontario CanadaCA
Full-time

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office.You will be handling incoming phone calls and other communications, greeting clients and v... Show more

 • Promoted

Remote Part-Time Virtual Assistant - Flexible Hours

World Vision® OrganizationCA
Remote
Part-time

We are looking for multiple part-time virtual personal assistants.This is a daily job that will take 3–4 hours per day.Occasionally visit stores to make findings.No experience required; training pr... Show more

 • Promoted

Web Design Assistant Volunteer (Virtual)

Volunteer HalifaxCA
Full-time

About York Region Educational Services (YRES).YRES is a not-for-profit organization that provides individuals in York Region and beyond with free and affordable educational resources in a safe and ... Show more

 • Promoted

Virtual NP - Flexible Telehealth (Canada)

You HealthCA
Full-time

A leading telehealth provider is seeking Nurse Practitioners in Canada to provide virtual clinical care for patients needing treatment for erectile dysfunction and weight management.This independen... Show more

 • Promoted

2U Boot Camps Instructional Recruitment Webinar

edX Bootcamps Instructional Engagement (Internal posts ONLY)CA
Full-time

X delivers boot camps through an immersive learning experience with expert services and valuable resources.Trilogy Education Services, a 2U, Inc.We work with experienced instructors, innovative emp... Show more

 • Promoted

Remote Virtual Assistant for Growth & Coordination

AYS IncCA
Remote
Full-time

A leading virtual assistant provider is seeking a Remote Virtual Assistant to provide administrative support from the comfort of your own home.The ideal candidate will have experience in similar ro... Show more

 • Promoted

Remote Market Research Assistant – Earn Up to $50/Task

Occupons QuebecSouth Ryan, ON, Canada
Remote
Part-time

Compensation: Up to $50 per task.We are seeking individuals to complete small, remote market research tasks from home.Your insights help shape future products, services, and public trends.All tasks... Show more

 • Promoted

VP of Paid Search

Clever Digital Marketing, , canada, Canada
Full-time

Be among the first 25 applicants.Senior Vice President, Client Services.Clever Digital Marketing (CDM) is a performance marketing agency trusted by the largest home improvement companies across Nor... Show more

 • Promoted

BEP Mentors (Virtual)

FbcfcnCA
Full-time

Industry Nonprofit Charitable Organizations.The Federation of Black Canadians (FBC) is a national, non-profit organization driven by Black organizations across the country.The Federation of Black C... Show more

 • Promoted

Administrative Assistant

Nashville Public RadioCA
Full-time

Administrative Assistant (Full-Time).Hybrid – In Person in Brooklyn, NY, and Remote.Location: Kolot Chayeinu office in Park Slope, Brooklyn, and Remote.Team: Collaborative, mission-driven staff and... Show more

 • Promoted

Assistant

World Vision® OrganizationCA
Part-time

We are looking for multiple part-time virtual personal assistants.This is a daily job that will take 3–4 hours per day.Occasionally visit stores to make findings.No experience required; training pr... Show more

 • Promoted

Dynamic Office Assistant & Bookkeeper

IntscanadaCA
Full-time

Join our team as a Dynamic Office Assistant and Bookkeeper, where your role will blend customer service with administrative efficiency.Manage calls, handle orders, and maintain our office environme... Show more

 • Promoted

Executive Assistant

ScotiabankCA
Full-time

Join a purpose driven winning team, committed to results, in an inclusive and high‑performing culture.The Executive Assistant, Global Banking and Markets and Wealth Technology, contributes to the o... Show more