Security & Office Administrator

Atlantica is looking to add a Security & Office Administrator to our team! This role will be based in our office in Dartmouth, Nova Scotia. The administrator will primarily be responsible for managing security applications for our projects across the Maritimes. While also providing administrative support across all areas of the business.

About Us:

Based in Halifax since 1966, Atlantica, a member of The Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, our highly skilled workforce executes a wide range of mechanical and electrical construction projects and maintenance services to provide customized solutions to our clients. We’re proud to have been involved in multiple landmark projects throughout Atlantic Canada.

About the Role:

The Security Coordinator must be eligible to obtain and maintain a Level II (Secret) clearance issued by the PSPC Contract Security Program.

In addition to being eligible for Secret Clearance, we’re looking for someone who has:

• Completion of Administrative Professional Diploma
• 1-3 years’ experience in administrative role
• Excellent customer service and communication skills.
• Proficiency in all areas of Microsoft Office
• Strong attention to detail and analytical skills
• Self-motivated and excellent time management skills
• Ability to work well in a team environment and/or independently
• Desire to develop and learn Knowledge of the Controlled Goods Program would be considered an asset

What will you do as the Security & Office Administrator?

• Meet with employees to explain application requirements and support them through the process. Gather documents, fingerprints, and information to submit applications as needed.
• Act as main point of contact for external agencies to submit, follow up on, and audit applications for various types of security clearance (e.g. SRCL, VCR, TSC, RCMP, etc.)
• Maintain accurate records of clearance for personnel, including tracking expiration dates, employee leave dates, etc.
• Provide reports on security clearances as requested
• Ensure clearance is removed promptly if no longer needed
• Provide security clauses for subcontractors to Finance Team for purchase orders
• Support clothing ordering for field and corporate staff by obtaining samples from suppliers, receiving order forms from employees, reconciling received items against order slips
• Book spaces for corporate meetings or social committee events, arrange for catering, material printing, etc. as needed
• Prepare agenda for, and participate in JOHS Committee meetings
• Create fuel reports and provide them to directors every quarter •Support IT with implementation and training of Sharepoint for various departments
• Assist with folder management and the organization of internal company drive
• Other duties as required.

Why you’ll love being part of our team:

At Atlantica, we value the contributions of our employees’ and offer unique programs to put our people first. By working with Atlantica, you’ll be eligible to receive the following:

• Summer Hours: take advantage of a little extra sunshine during the summer months.
• Competitive Compensation: we pay competitive salaries to ensure our employees are compensated fairly.
• Health and Dental Benefits: we offer a comprehensive co-pay benefits plan to ensure you have the support you need.
• Pension Plans: our employer-matched plan allows employees to secure their future.
• Professional Development: we take pride in offering our employees training and development programs that spark their interest and can advance their careers.

Job Details:

• 37.5 hours per week
• Monday to Friday

The Cahill Group embraces a culture of belonging in the workplace. We believe that a diverse and inclusive culture creates a work environment that is supportive, engaging, challenging, and innovative while enabling our employees to be collaborative, positive, and creative to reach our full potential. The Cahill Group is an equal opportunity organization and welcomes applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you require any accommodation in the recruitment process, please let us know.

Atlantica is an equal-opportunity employer. If you feel as though you are the right fit for this position, please apply in confidence. While we thank all applicants for their interest, only those under consideration will be contacted.