Accounts Payable - Administrator

Who we are:

Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals.

Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, EdenPark and Fig.

Together, we are the leading alternative lending bank in Canada. We have the collective experience and expertise to better serve our customers and foster our partners’ growth. With a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—we offer financial solutions tailored to all Canadians, including newcomers, small-business owners, smart investors and savvy consumers.

Join Fairstone as a Accounts Payable - Administrator, and be part of our talented and growing team!

About the role:

Participate in the daily management of Supplier Invoices under “Accounts Payable” and Employee Reimbursements under “Expenses”. Ensure invoices are entered in a timely manner, work with other departments to obtain missing information on invoices and support other A/P colleagues as required.

• Process invoices / requests accurately and in a timely manner, ensuring all financial transactions are accurate.

• Match purchase order (PO) invoices against POs and appropriate receipts, and work with the Procurement department to resolve discrepancies and issues.

• Ensure accuracy of inputted sales tax (GST/QST/HST) and sales tax self-assessment at the time of invoice processing.

• Effectively communicate and liaison with vendors and other departments to resolve all inquiries.

• Organize all invoices received in the department, manage accounts payable inbox, scan documents as required.

• Reconcile vendor statements and resolve discrepancies.

• Process supplier accounts in ERP systems and audit documentation against AP policy for accuracy.

• Assist with month-end closing procedures.

• Help with processing employee expense reports and ensure compliance with company policies, when required.

• All other related tasks.

What we’re looking for:

• College diploma in Accountancy (DEP) or Attestation of Collegial Studies (AEC)

• One to three years of relevant experience

• Good knowledge of computer software such as MS Office (more specifically Excel)

• Familiarity with ERP systems (Accounts Payable module of Workday, SAP an asset)

• Ability to handle considerable volume under tight deadlines

• Effective time management skills and ability to multitask

• Strong communication skills.

• Strong attention to details.

• Teamwork and tactfulness.

• Ability to develop positive relationships with peers

• Strong analytical skills

What you’ll love about working here:

• Award-Winning Culture: We’re proud to be recognized as a and one of by Canada’s Top 100 Employers.

• Work-Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.

• Time to Recharge: Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.

• Compensation Package: Competitive base salary plus an annual incentive bonus tied to performance.

• Comprehensive Benefits: Robust health and dental coverage through Manulife, as well as virtual healthcare through Dialogue.

• Future-Ready Savings: Group Retirement Savings Plan with up to 7% employer match.

• Exclusive Perks: Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.

• On-Site Fitness: Gym access at our London and Montreal offices.

• Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.

• Family Support: Parental leave top-up program to help you during life’s big moments.

• Community Impact: One paid volunteer day to give back to causes that matter to you.

What you can expect - pay & process:

• Expected base salary range is 50,000$ -60,000 $ , plus the opportunity to earn an annual incentive bonus tied to performance.

• This posting is for an existing vacancy within our organization.

• Artificial intelligence may be used in parts of the recruitment process.

• All candidates considered for hire must successfully pass a criminal background check, credit check, and validation of their work experience to qualify for hire.

If what you read excites you, we’d like to hear from you! Please submit your application and we’ll contact you if you become selected for first stages of the interview process.

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