Associate, Accounting Clerk

We are looking for an organized, detail-oriented Associate, Accounting Clerk to join our Finance team. In this role, you will help ensure the accuracy and integrity of our day-to-day financial operations by supporting accounts payable, accounts receivable, cash receipts, and financial record keeping.

Working closely with the Controller and Finance team, you will play an important role in ensuring financial transactions are processed accurately, vendors and customers receive timely support, and our accounting processes continue to operate efficiently. Your work will directly contribute to the strong financial stewardship that enables United Way to make a meaningful impact in our community.

You are highly organized, detail-oriented, and dependable. You enjoy working with numbers, thrive in a collaborative environment, and take pride in producing accurate work while managing multiple priorities. You understand the importance of confidentiality, accountability, and delivering excellent service to both internal and external stakeholders.

This position will report to the Controller and will not have supervisory responsibilities.

The Day to Day:

Cash Receipts

• Receive, review, and process revenue envelopes from various departments, locations or business units.
• Verify supporting documentation and prepare daily cash, cheque, debit, and credit card receipts.

Accounts Payable

• Receive, review, and process vendor invoices, ensuring accurate coding, approvals and timely payment.
• Respond to vendor inquiries and resolve invoice or payment discrepancies.
• Review and reconcile corporate credit card statements.

Accounts Receivable

• Generate and distribute customer invoices in a timely manner.
• Process customer payments and accurately apply receipts.
• Monitor outstanding receivables and follow up on overdue accounts to support effective collections.

Compliance and Internal Controls

• Follow established accounting policies, procedures, and internal controls.
• Maintain confidentiality of financial information and records.
• Ensure compliance with company policies and applicable regulatory requirements.
• Identify opportunities to improve accounting processes and operational efficiencies.

Other Duties

• Assist with month-end and year-end accounting activities.
• Provide other administrative support to the Accounting team as required.
• Maintain an understanding of and adheres to United Way policies, procedures and standards.
• Contribute to a positive and safe United Way culture by modeling the values we live by.
• Perform other job-related duties as required.

About you:

You understand the value of building strong relationships and delivering excellent service. You are highly organized, detail-oriented, and able to manage multiple priorities while maintaining accuracy in a fast-paced environment. You demonstrate sound judgment, maintain confidentiality, and strive for operational excellence. You communicate effectively, work collaboratively, and proactively identify opportunities to improve processes and support the Finance team.

You possess strong knowledge of Microsoft Office Suite, particularly Excel, and experience using accounting software. Experience with Sage Intacct is considered an asset.

Your background includes a post-secondary education in Accounting, Finance, Business Administration, or a related field, plus one to three years of related accounting or bookkeeping experience. A combination of education and experience will be considered.

You align with and integrate our core values throughout all organizational and business practices, and you consistently act with personal, professional, and behavioural integrity.

You see yourself in our Values.
We value and operate with a commitment to:

Creating solutions.

Continuous learning.

Being courageous in our work.

Capturing our customers’ hearts and minds.

Being insights driven and utilizing real data.

Applying a lens of equity and inclusion to all that we do.

Why work with us?

We are people who love what we do and are passionate about our work. We offer rewarding work, a positive workplace culture, and a total rewards package. Our work environment is a hybrid - with time spent both collaborating in the office as well as remotely.