Front Office Administrative Assistant (AM) Part-time - Viewmount South

Front Office Administrative Assistant (AM) Part-time - Viewmount South

The Organization

Bialik Hebrew Day School is the largest Jewish day school in Canada, educating more than 1,600 students from Junior Kindergarten to Grade 8 at our two branches, the Viewmount Branch located in midtown Toronto and the Himel Branch located on the Vaughan Jewish Community Campus. Since opening its doors in 1961, Bialik has offered high-quality General and Jewish Studies programs with a commitment to academic innovation and excellence. Bialik’s non-prescriptive Jewish education comprises Hebrew literacy, Zionism and Jewish values and identity. The school is committed to developing students into top-tier thinkers and problem solvers with the qualities and skills that will help them become future Canadian and Jewish leaders. In response to the growing community need for Jewish education, in September 2026, Bialik will be opening a new Viewmount South facility for its Junior Kindergarten students, located at Holy Blossom Temple.

Job Summary

Reporting to the Vice Principal, Viewmount South, the Front Office Administrative Assistant is a vital member of our team, ensuring that everyone who comes to the office feels welcomed and is treated with compassion. They will contribute to the smooth and efficient running of the Front Office, providing essential administrative support, as well as administering first aid to students. The Front Office Administrative Assistant (AM) will work closely with the Front Office Administrative Assistant (PM) to transition workload and ensure the front office runs efficiently and effectively. This role requires a highly-organized and detail-oriented individual with strong communication and interpersonal skills. Ideally, they will have previous first aid and administrative experience in a school setting, and enjoy working in a fast-paced environment.

Applicants must be legally eligible to work in Canada and authorized to work in childcare and primary/secondary school teaching occupations.

Employment Type: Part-time / Hourly

Hours: 7:30 a.m. - 1:00 p.m.

Hourly Rate: $30/hour

Location: Viewmount South, Holy Blossom Temple, 1950 Bathurst Street, Toronto

Key Responsibilities

• Supervise students attending morning Beit Bialik (Before-care)
• Assist students, parents, visitors and staff in a professional and friendly manner
• Answer and direct phone calls, taking accurate messages and providing information
• Responsible for the Safe Arrival and Attendance Program
• Responsible for issuing late slips, managing changes to busing, and communicating early sign-outs
• Coordinate and order office and facilities supplies and teaching material orders
• Administer first aid to students and staff, and collaborate with the school’s response team in providing emergency care
• Coordinate and administer student medications according to established protocols
• Maintain and monitor AED and Epipen equipment, coordinating with suppliers
• Laminating, photocopying and managing photocopiers
• Support Vice Principal’s projects as needed

Qualifications and Skills

• Experience in a front office or administrative assistant role, preferably in an educational setting
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong organizational and time-management skills
• Excellent interpersonal skills, including compassion and patience
• Ability to work well under pressure and solve problems
• Ability to work independently and as part of a team
• Proficiency in Google Suite and digital filing systems is an asset
• First Aid and CPR certification
• Experience in administering first aid is considered an asset

Qualified candidates should email a resume and cover letter to hr@bialik.ca with “Front Office Administrator” in the subject line by July 17, 2026.

We thank all applicants for their interest. We will only contact those candidates who will be interviewed.

This job posting may have been prepared using AI based tools to support clarity and accessibility. Bialik does not use artificial intelligence to screen or assess applications or to make hiring decisions.

Bialik is an equal opportunity employer and welcomes applicants from all backgrounds. If required, accommodations will be made available upon request for candidates who move forward in the selection process. All information received will be kept confidential and used solely for recruitment purposes.