OFFICE ADMINISTRATOR

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies, and we represent BC's TOP Employers!

About Our Client

Our client is a welcoming and community-focused organization located in North Vancouver, BC. They are seeking a highly organized and dependable Office Coordinator to join their administrative team and provide essential coordination support across various programs, events, and community initiatives.

The candidate will play a key part in improving internal processes, coordinating program logistics, and ensuring smooth execution of activities. The successful candidate will be someone who enjoys bringing structure to busy environments, managing multiple priorities, and supporting teams through strong administrative skills and attention to detail.

What We Offer

• Permanent part-time opportunity with a supportive and collaborative team environment. 30 hours a week - Sun to Thursday
• $30/hour compensation
• Comprehensive benefits package.
• Opportunity to help build and improve administrative systems and processes.
• Meaningful work supporting a community-focused organization.
• A welcoming workplace that values teamwork, respect, and inclusion.

Responsibilities

• Manage the intake and coordination of program and event requests, ensuring proper follow-up and timely execution.
• Coordinate logistics for assigned programs and activities, including scheduling, room bookings, communications, registrations, and administrative support.
• Provide coordination support for events, seasonal programs, and special initiatives.
• Assist with planning and preparation to ensure events are organized and ready to run smoothly.
• Support volunteer coordination, including maintaining schedules, reminders, and coverage tracking.
• Provide administrative support for special events and community programs.
• Maintain and update forms, templates, checklists, and planning resources to improve operational efficiency.
• Coordinate calendars, meetings, and communications between multiple stakeholders.
• Track post-event follow-ups, including documentation, financial items, records, and outstanding tasks.
• Support continuous improvement of administrative processes and procedures.
• Provide general office administration support as required.

Qualifications

• 3+ years of intermediate-level administrative or office coordination experience.
• Experience supporting programs, events, community organizations, or volunteer-based environments.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with tools such as Mailchimp, Canva, Publisher, SharePoint, and cloud-based applications is an asset.
• Experience with scheduling, calendar management, and coordinating multiple stakeholders.
• Ability to work independently while also collaborating effectively with a team.
• Comfortable working in a role requiring flexibility, initiative, and problem-solving.
• Strong interpersonal skills with the ability to work respectfully with volunteers, staff, and community members.
• Administrative training or education from a recognized institution is preferred.
• Experience within a nonprofit, community, or faith-based organization is considered an asset.

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

Good jobs go fast. Don't wait to apply today!

Visit our website for a complete listing of all our exciting job opportunities. There is no fee to job seekers.

We are Vancouver's #1 Employment Agency and represent BC's top employers!