Parts and Procurement Administrative Clerk

Parts and Procurement Administrative Clerk


About the Opportunity
A rare opportunity has opened up within our team! Following the well-deserved retirement of a valued colleague after 24 years of loyal service, we are seeking a meticulous and organized individual to take over the role. If you excel at administrative management, data accuracy, and logistics coordination, this stable position within a collaborative team is for you.

The incumbent is responsible for processing technical inquiries, managing procurement-related documentation, and preparing comprehensive quotes for spare parts. This person plays a key role in the administrative workflow by ensuring rigorous file tracking, adherence to pricing policies, and seamless coordination between manufacturers, suppliers, the internal sales team, and the warehouse.

Advantages
Permanent position
Ville Saint-Laurent
Salary: $45k–$65k
Flexibility: Flexible 37.5-hour schedule (start time between 8:00 AM and 4:00 PM, or 8:30 AM to 4:30 PM)
Hybrid model: 100% in-office during onboarding, with the possibility of two days of remote work after the probation and training period
3 weeks of vacation and 5 personal days; closed between Christmas and New Year's
Comprehensive insurance (medical and dental) after 3 months
Pension plan with employer contribution of up to 5%
Access to a digital pharmacy (PocketPills) and Employee Assistance Program (EAP)
Great manager
Free on-site gym + $300/year allowance for sports activities
Culture focused on continuous learning and community involvement
Parking available

Responsibilities
Key Responsibilities
Analysis and Research: Analyze incoming requests and research required parts based on technical specifications and documentation.
Quote Management: Obtain pricing and lead times from manufacturers and suppliers; prepare clear, detailed, and competitive formal quotes.
Order Processing and Fulfillment: Enter and process orders in the ERP system, handle purchase orders (POs), place official orders with suppliers, and rigorously track schedules.
Logistics Coordination: Track deliveries, coordinate transport with the warehouse and external carriers, and maintain up-to-date order statuses.
Invoicing and Inventory: Prepare invoices for completed orders, verify financial data accuracy, assist with inventory tracking, and systematically document all activities in the computer system.
Price Audits and Compliance: Review and apply margins, fees, and terms of sale in strict compliance with internal company policies.
General Administrative Support: Manage extensive email communications with business partners and perform other related administrative tasks to support operational efficiency.

Qualifications
Bilingualism: Excellent verbal and written communication skills in both French and English (frequent communication with English-speaking manufacturers outside Quebec—in Ontario and sometimes the United States).
Computer skills: High proficiency with the Microsoft Office suite, particularly Excel, Outlook, and Word.
Experience: Experience in parts coordination, estimating, data entry, or purchasing is considered a major asset.
Technical knowledge is an asset.

Summary
If you are interested in this position, please send your application to maria.gaglione@randstad.ca and/or elise.belzile@randstad.ca.

Phone: 514.332.1055

We look forward to meeting you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.