Building Operations Assistant

Tenure:

Continuing

Language Requirements: English

Work arrangements: Due to the nature of the work and operational requirements, this position will require full-time physical presence at the NRC work location identified.

Discover the possible

Anything is possible at the NRC, named in 2025 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for a Building Operations Assistant (BOA) to support our Real Property Planning and Management Branch. The incumbent would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Building Operations Assistant (BOA) plays an important role within a team working towards supporting the researchers, engineers, and technicians in fulfilling their project goals and obligations. This role is focused on results, but also understand that assisting the client in achieving their larger goals is a success.

The incumbent will be expected to coordinate and handle all stores, shipping and receiving needs of the client and property as well as create RPPM Purchase Requests (PR) for goods, and service and construction contracts. The successful candidate will also do security screening of all staff and contractors, invoicing, surplus of retired equipment, quotes, operation of pallet jack to move material around, and coordination of day-to-day activities. In addition to these tasks, you will be expected to help support the Operations team at times with: meeting minutes, organization of meeting agendas, escorting contractors, assisting with small physical maintenance tasks, performing monthly inspections, set ups and teardowns for the client, preparing office space and monitoring accessibility for new hires, etc. You will be handling many priorities as we have a very busy and diverse work site.

The Building Operations Assistant typically works a 37.5-hours work week with only the occasional need for overtime – but no shift work, and no regularly scheduled weekends.

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant* experience reporting and tracking data using MS Office suite products such as Word, Excel, and Outlook.
• Significant* experience performing administrative duties such as preparing and maintaining filing systems, documenting office procedures and drafting internal and external correspondence.
• Significant experience working in a shipping, receiving, and stores environment, including:
  o The inspection and verification of incoming goods against purchase orders.
  o Preparing and packaging items for dispatch in accordance with handling requirements.
  o Managing inventory and stock rotation, coordinating with couriers and freight carriers.
  o Maintaining accurate records using computerized inventory or warehouse management systems.
• Significant experience providing first-level client support services to internal and external stakeholders in a fast-paced and multi-functional environment.

* Significant experience is defined as two (2) to six (6) years of experience.

The following experience criteria would be considered an asset:

• Experience following procedures in compliance with the Transportation of Dangerous Goods (TDG) program.
• Experience entering and updating data in SAP for procurement and material management functions.

Condition of employment

• Must be able to possess and retain the physical capabilities to perform the duties of this position including the ability to lift/carry up to 45lbs, to twist, bend, and reach.
• Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

English

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

• Solid knowledge of logistics in a shipping/receiving environment such as tracking inventory levels and keeping accurate records.
• Solid knowledge of office administration procedures such as preparing and maintaining files, arranging meetings and data entry.

Behavioural competencies

• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 2)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

View all competency profiles

Compensation

From $49,665 to $65,854 per annum.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.