Site Project Administrator / Document Controller (Construction)

Site Project Administrator / Document Controller (Construction)

Maple Reinders Constructors is currently searching for a Site Project Administrator / Document Controller to join our Civil construction division and be based on the Duffin Creek WPCP in Pickering, Ontario. The successful candidate will have the opportunity to work on a large exciting civil water and wastewater project.

Job Duties:

• Preparation of site meeting minutes, daily reports and timesheets, summaries and weekly progress reports and distribution accordingly.
• Greeting visitors to site and ensure they are signed in and oriented to site procedures including ‘in and out’ sheets, first aid and training video.
• Field expediting of miscellaneous materials, rented and operated equipment.
• Physical point of contact on-site for deliveries and pick-ups.
• Assist with document control (distribution of drawings and specifications).
• Update trailer boards with the most up to date Health and Safety procedures and reports.
• Assist with the organization of site meetings as well as sub-trade coordination meetings.
• Assist in the orientation of new site personnel.
• Assist with surveying, layout, lines, levels, and verification of the work.
• Routine correspondence to Engineer, Sub-Trades and Suppliers in co-operation with the Superintendent.
• Assist Project Manager and Superintendent in tracking issues, changes in condition, requests for information and change orders.
• Assist with the management of and track our QA / QC program.
• Track progress and productivity rates.
• Manage document control system (maintenance and organization)
• Document tracking and distribution.

Qualifications/Skills:

• Minimum Grade 12 education.
• Construction knowledge/experience is an asset.
• Proficient MS Office and Windows-based computer applications skills (Word, Excel, Outlook, Project, etc.).
• Valid driver’s license.

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we’ve built a reputation for excellence, adaptability, and integrity.

We are proud to be:

• A Platinum Member of Canada’s Best Managed Companies
• Certified Great Place to Work
• Recipients of numerous awards for innovation, sustainability, and design

We want an individual who will embody Maple Reinders core values of

• People – Supporting our people to thrive.
• Integrity – Doing the right thing without compromise.
• Relationships – Building trust with clients & partners.
• Stewardship – Caring for communities & the environment.
• Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions.

Why you should work here:

• Competitive Salaries (paid weekly)
• Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
• RRSP with employer matching (up to 5%)
• Discretionary bonuses & profit sharing
• Group Health Insurance Plan (medical, dental, health care spending account)
• Life insurance and disability coverage
• Employee rewards program (Maple Points)
• Discount programs & memberships
• Employee and Project referral bonuses
• Employee Assistance Program
• Career growth and learning opportunities, including professional certifications

Salary Range: $65,000 - $75,000 / Year (depending on experience)

Location: site based role in Pickering, Ontario.

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca.

https://www.maple.ca/