Administrative Assistant

Job Description

What is the opportunity?

The Administrative Assistant provides direct support to regional leaders across COO Group and oversees daily administrative operations of the office, ensuring office efficiency in that region or location. The Administrative Assistant coordinates office activities and operations to secure efficiency and compliance with company policies, manages office supplies, schedules meetings and appointments, and provides general administrative support to team.

The Administrative Assistant will act as a central point of contact for internal communication and HR support, bridging the gap between staff and management to keep the workplace running smoothly and productively.

What will you do?

• Serve as the primary administrative resource for regional COO leadership by managing schedules, coordinating meetings, fielding routine inquiries, and handling miscellaneous administrative tasks. Proactively anticipate needs and flag potential issues or delays in advance

• Manage regional office space allocation and seating assignments to optimize utilization. Maintain accurate records of workspace assignments and coordinate changes as needed. Escalate space constraints or inefficiencies to regional leadership and Corporate Real Estate.

• Coordinate new employee onboarding by assigning workstations, ordering equipment and supplies, provisioning technology access, and ensuring all setup activities are completed on schedule. Similarly, manage offboarding processes including equipment retrieval, system access removal, and exit coordination.

• Regional support for COO Leadership and logistics by collaborating with other Executive Assistants in the COO group. Responsibilities include assisting in coordinating regional office access, arranging conference rooms for meetings, and providing comprehensive logistical support as needed.

• Order and maintain office equipment, furniture, and supplies. Monitor inventory levels and anticipate needs to prevent shortages. Coordinate equipment requests and technology provisioning through appropriate channels.

• Partner with COO leaders in Managing space, ensure we are maintaining a safe, secure, and appropriate work environment for employees to work.

• Partner with regional leaders and Corporate Real Estate to maintain a safe, secure, and well-maintained workplace. Report facility issues, coordinate repairs, communicate maintenance needs, and ensure the office environment supports employee productivity and comfort

• Assist regional leadership and enablement teams with event logistics and coordination. Book venues and conference rooms, coordinate catering and supplies, manage attendee logistics, and support run-of-show execution. The role supports event delivery rather than owning event planning or strategic design

• Handle regular activities without prompting, and advise in advance of issues or delays

• Lead and coordinate ad hoc projects as requested

What do you need to succeed?

Required Skills

• 7+ years’ experience in an Office space management and administration, supporting senior leaders

• Strong experience coordinating calendars, travel arrangements, monthly expenses

• Strong experience with Outlook, MS Office Suite, Concur and audio-video conferencing tools

• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands, establishing priorities and meeting deadlines.

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff ability to take initiative, prioritize tasks, function independently, and work as part of a team

• Ability to handle sensitive and confidential information with discretion

• Superior attention to detail, calm under pressure, confidence

• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization

Preferred Skills

• Experience with RBC
• Experience in Capital Markets
• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact through collaborative team culture that values innovation, teamwork, and stakeholder engagement

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Opportunities to building close relationships with clients

#LI-KA2

Job Skills

Active Learning, Adaptability, Business Appraisals, Critical Thinking, Customer Service, Decision Making, Effectiveness Measurement, Operational Delivery, Process Improvements

Additional Job Details

Address:

90 WESTERN PKY:BEDFORD

City:

Bedford

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-07-07

Application Deadline:

2026-07-21

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.