NOC 12100 Executive assistants

Job Summary

Provide high-level administrative and strategic support to senior leaders managing schedules communications and project follow-up. Maintain efficient office operations while handling confidential information with discretion.

Number of Positions

3

Main Duties

• Manage executive calendars schedule meetings and coordinate appointments across multiple stakeholders.
• Prepare edit and format correspondence presentations reports and meeting materials.
• Arrange domestic and international travel itineraries and handle related logistics and expense reconciliation.
• Screen and prioritize incoming inquiries redirecting requests and following up on action items as required.
• Coordinate and support meetings and events including agendas minutes venue setup and technology needs.
• Maintain organized records and confidential files ensuring information security and accessibility.

Requirements

• Post-secondary diploma in office administration business administration or equivalent combination of education and experience.
• Minimum of two years experience providing executive-level administrative support.
• Proficiency with office software such as word processing spreadsheets presentation tools and calendar systems.
• Strong written and verbal communication skills with attention to detail.
• Demonstrated ability to prioritize tasks manage time effectively and handle multiple competing demands.
• Ability to handle confidential information with discretion and maintain professional judgment.

Required Skills

• Advanced calendar and schedule management
• Business correspondence and document preparation
• Travel coordination and expense reporting
• Meeting planning and minute-taking
• Organizational and time-management skills
• Discretion and confidentiality

Benefits

Benefits include competitive wages supportive work environment opportunities for growth training support and other employer-specific benefits depending on the position and location.

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About GTR Worldwide

We are a Canadian immigration recruitment and settlement company based in Canada with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment education immigration recruitment and settlement.

At GTR Worldwide we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed prepared and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada.

Disclaimer

The job postings published by GTR Worldwide on this website are for future openings. Postings may be based on occupations and jobs that are expected to be in demand in Canada. Due to the high volume of applications received this website cannot guarantee that any position is still open or that employment will be offered to every applicant.

GTR Worldwide is not responsible for wages working conditions workplace safety or any other aspects of employment. Every candidate is responsible for conducting their own research about the organization and making informed decisions before accepting any position or offer.

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Required Skills:

Proven experience as an Administrative Assistant Virtual Assistant or Office Admin Assistant Associates Degree in a related field 3 years of administrative assistant experience Proficiency in MS Office (MS Excel and MS PowerPoint in particular) Multilingual may be preferred or required Excellent time management skills and the ability to prioritize work Desire to be proactive and create a positive experience for others Strong organizational skills with the ability to multi-task Working knowledge of office equipment like printers and fax machines

Required Education:

Bachelor is preferred

Employment Type : Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 26 - 42