Proposal Manager

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

The Proposal Manager will be responsible for leading development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other required content such as Market Sounding responses and Expressions of Interests (EOIs) for major project pursuits identified by Aecon’s executive team.

The Hamilton LRT Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT, Package 1: Civil & Utilities. Under the alliance model, Aecon provides construction capability and resources as part of an integrated team, working collaboratively with all alliance participants to progress design, cost, and construction schedules during the project’s development phase.

The Hamilton LRT isn’t just a transit project, it’s reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!

What You'll Do Here:

• Responsible for the management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Soundings
• Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership
• Manage Aecon submission responses when an Aecon JV partner is the pursuit lead
• Schedule and lead proposal/bid meetings
• Manage and coordinate input from other partners and internal stakeholders
• Oversee and manage documents throughout the proposal process
• Provide regular proposal status reports
• Manage assigned Proposal Coordinators
• Help train, mentor, and develop non-management proposal team members
• Prepare presentations, executive summaries, and reports as needed
• Package and deliver final proposal submissions on time
• Travel as required to work with JV partners to develop and close submissions
• Coordinate with Aecon’s internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions
• Review and develop a detailed understanding of client proposal requirements
• Develop proposal calendars and responsibility matrices
• Prepare, write, edit, and format proposal sections, resumes, and project sheets
• Support additional content development, including with corporate Subject Matter Experts and site personnel
• Track and ensure timely provision of deliverables required from internal and external partners.
• Perform compliance checks on all submittal documents
• Organize and run team reviews on behalf of the project team
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned as required
• Operate in a deadline driven environment
• Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities
• Other duties as required

What You Bring to the Team:

• Bachelor’s degree or equivalent professional experience
• 3 – 5 years of experience in proposal management on major projects in the Construction Sector.
• Strong knowledge of and experience with major project development and procurement processes
• Excellent comprehension of content management and development practices
• Ability to gather, synthesize, and effectively present technical information for a range of audiences
• Experience working in a fast-paced and performance driven setting
• Demonstrated leadership and accountability with strong interpersonal skills
• Advanced communication skills (Oral and Written)
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook, SharePoint).
• Proficiency in Adobe InDesign an asset
• Ability to work collaboratively and effectively in teams
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks
• A proactive, problem-solving attitude
• Ocassional travel to different job sites/locations as needed

• Availability to work fully in-person 5 days per week

• Valid Driver's License

Reason for Vacancy: Replacement

Pay Range: $90,000-$120,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.