administrative assistant/ office coordinnator

Job Posting: Administrative Assistant and Office Coordinator
Location: Ville Saint-Laurent

Position Type: Full-time, Permanent

Schedule: 35 hours per week

Salary: $50,000 – $55,000 per year


About the Company
Our company values efficiency, attention to detail, and teamwork. We are currently seeking a versatile and autonomous Administrative Assistant / Office Coordinator to manage daily operations, organize administrative processes, and ensure diligent follow-up with our partners. If you enjoy varied tasks and possess strong computer skills, this position is for you!

Advantages
Permanent position
Well-established company
Ville Saint-Laurent area
Salary: $50k–$55k, depending on experience
35 hours/week (Monday to Friday, 9:00 AM – 5:00 PM; 1-hour lunch break)
2 to 3 weeks of vacation
Floating sick days
Stable, respectful, and dynamic work environment
Parking available

Responsibilities
Your Key Responsibilities
Working closely with the team, you will serve as the company’s administrative backbone. Your duties will be divided into three main areas:

1. Office Management and General Administration
Provide support for various administrative tasks related to daily office operations (purchasing materials and office supplies, managing and tracking inventory).
Ensure meticulous filing and archiving of company documents.
Handle reception duties: respond to client and supplier inquiries via phone and email.
Participate in client meetings as required.
2. Payroll Management and Accounting Support
Process the full payroll cycle, ensuring compliance with labor standards governed by the industry’s joint committee.
Generate relevant periodic reports using the "Employeur D" platform.
Assist with period-end (monthly and annual) closing processes as needed.
Support the billing function by following up on collections for overdue client accounts.
3. Operations and Supply Chain
Meticulously prepare and verify bids for public and private tenders.
Rigorously track product orders with our various suppliers.
Perform any other related tasks to support the team's growth.

Qualifications
Experience in similar roles. Hands-on experience with payroll processing is highly desirable.
Bilingual (French and English), with excellent command of French (spoken and written). Ability to speak, read, and write in English, as the role involves frequent correspondence with English-speaking entities outside Quebec and contracts in English.
Excellent proficiency in the MS Office suite (Word, Excel, Outlook).
Team spirit, ability to prioritize urgent tasks, and attention to detail.

Summary
If you are interested in this position and wish to contribute to both your future employer's success and your own, we encourage you to apply by sending your CV to:

maria.gaglione@randstad.ca
elise.belzile@randstad.ca

or contact us at 514.332.1055 (ask for Maria or Elise).

We look forward to meeting you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.