Executive Administrative Assistant

At BWXT Nuclear Energy Canada Inc. (BWXT NEC), we are committed to excellence in every business initiative. With over 500 workers across locations in Peterborough, Toronto, and Arnprior, BWXT NEC supplies nuclear fuel and fuel channel components, services, equipment and parts for the CANDU® nuclear power industry.

We are looking for an Executive Administrative Assistant for our Peterborough, Ontario site. BWXT NEC's Fuel Handling and Engineered Solutions group is involved in the design, manufacture, development, testing, parts supply, and service of on-power refueling, reactor maintenance, and nuclear medicine delivery tooling sold around the world. We are the original designer of the automated systems that allow 24/7 on power refueling of CANDU reactors and aim to solve some of the Nuclear Industry’s most challenging problems. Today, BWXT’s equipment is being used in most of the nuclear power plants in Canada and is critical to delivering carbon free energy production and lifesaving medical isotopes.

Check out the YouTube video of an innovative product we designed and manufactured in partnership with Bruce Power, called the Bruce Reactor Inspection and Maintenance System Channel Access Device. Go to YouTube and search for video: “Bruce Unveils new BRIMS Tool”. There are exceptional opportunities to learn and grow with a career in the nuclear industry in Ontario.

The Peterborough community invites you to take a deep breath, relax and enjoy life. We have an abundance of recreational opportunities, festivals, and entertainment that is fueled by culture, nature and homegrown culinary experiences. Friendly people, inspiring landscapes and incredible lakes are waiting for you in the heart of cottage country. The region is home to 140,000 people (approx. 83,000 in the City of Peterborough) in addition to the charming towns, townships and villages that make up the County. We offer the best of all worlds here and we’d like you to get to know us a bit better. http://peterboroughed.ca/why-peterborough/live/

Welcome to BWXT

We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Location: Peterborough, ON

Our Role:

We are seeking a highly organized and proactive Executive Administrative Assistant to support our local Director(s) and the broader management team. This role is central to office operations and serves as the primary point of contact for staff, internal stakeholders, and external partners. The Executive Assistant will manage a wide range of executive-level responsibilities including information coordination, corporate travel, preparation of high‑quality documentation, and support for strategic initiatives.

This is a role for someone who thrives in a dynamic environment, anticipates needs, and brings a professional and approachable demeanor to every interaction.

Your Day to Day:

Executive & Administrative Support

• Provide comprehensive administrative support to the Executive team.
• Extract, manipulate, and analyze data from Excel, databases, and other internal systems.
• Plan, schedule, and execute special projects.
• Research, draft, and prepare background materials, presentations, reports, and briefing notes.
• Receive, redirect, and respond to communications on behalf of the Director, ensuring urgent matters are prioritized.
• Create polished materials and presentations for meetings.
• Manage complex travel arrangements (airfare, accommodations, transportation, itineraries).
• Prepare and process expense reports.
• Support ongoing improvements to management system processes and procedures.

General Office Operations

• Serve as a positive, professional liaison across departments and organizational levels.
• Maintain document control, ensuring compliance and accuracy in filing, editing, and distributing materials.
• Create and manage office administrative systems and services.
• Identify and implement best practices in office administration.
• Support new employee onboarding (workspace setup, organization charts, general admin support).
• Assist with inter-office committees and project-based tasks, including agendas, minutes, and document preparation.
• Support Employee Engagement initiatives, Employment Equity activities, and Recreation Association events.
• Oversee office operations, including room bookings, catering, visitor coordination, and workflow optimization.
• Monitor kitchen, meeting spaces, and common areas; coordinate cleaning and re-ordering of supplies.

Other Duties

This role may expand or shift based on organizational needs. Additional duties may be assigned to support evolving priorities.

Required Qualifications:

• Minimum 2 years of relevant administrative or executive support experience.
• Strong knowledge of business office procedures and workflows.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail.
• Proven ability to manage competing priorities and work effectively under pressure.
• Strong interpersonal and relationship-building skills.
• Demonstrated initiative and ability to anticipate needs.
• Effective problem-solving skills.
• Experience with travel bookings, meeting coordination, expense reporting, and agenda preparation.

Familiarity with AI Tools

• Experience using AI tools to enhance productivity (e.g., document drafting, research summarization, scheduling optimization, presentation preparation, workflow automation).
• Comfort experimenting with technology solutions that improve efficiency and office processes.
• Ability to identify opportunities where AI tools can streamline tasks or support decision-making.

Desired Qualifications:

• Highly accountable and reliable.
• Flexible and adaptable to change.
• Professional, friendly, and approachable.
• Enthusiastic, curious, and willing to learn.
• Comfortable contributing within and beyond standard job responsibilities.

We thank you for your interest, however, only those under consideration will be contacted.

WHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.

Ready to grow with us? Apply now and let’s build something amazing together!

At BWXT, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.

The base salary range for this position in Ontario at the start of employment is expected to be between $53,000.00 and $71,000.00 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.

BWXT Nuclear Energy Canada Inc. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, disability, a conviction for which a pardon has been granted or a record suspended or any other category protected by federal law. BWXT Nuclear Energy Canada Inc. is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.