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CoreFactor Inc.
Accounts Payable Administrator (Permanent)CoreFactor Inc. • Etobicoke (Alderwood / Long Branch), ON, ca
Accounts Payable Administrator (Permanent)

Accounts Payable Administrator (Permanent)

CoreFactor Inc. • Etobicoke (Alderwood / Long Branch), ON, ca
24 days ago
Job type
  • Full-time
  • Permanent
Job description

CoreFactor is searching for an Accounts Payable Administrator on a permanent/full-time basis for a client in the GTA.

This position is hybrid and will require the successful candidate to go into the Etobicoke, ON office three (3) times per week.


Key Tasks/Duties:

Accounts Payable

  • Using JDE, Esker and Rydoo, process and post all incoming vendor invoices and employee expense reports for the various locations
  • Liaise with Purchasing and Shipping departments to resolve invoice discrepancies (pricing, quantities)
  • Review expense reports for discrepancies and reject if needed
  • Process period payment runs (cheques, wires and ACH when available)
    • Issue payments twice per month
      • Ensure timely payments to avoid late payment fees/credit holds
    • Issue ad hoc/priority payments as needed (ex. capex deposits)

Statutory payments:

  • Corporate Tax installments: Monthly payments to Revenu Quebec and Canada Revenue Agency to be issued on a timely basis to avoid late penalties/interest
  • Sales Tax remittances: Monthly payments (when required) to be issued on a timely basis to avoid late penalties/interest
  • Payroll payments: union dues, benefits/RRSP, EHT, WSIB and T4 payments to be issued on a timely basis to avoid late penalties/interest
  • Reconcile vendor accounts as per incoming statements
  • Liaise with vendors to resolve discrepancies and respond to queries
  • Liaise with Purchasing to properly set up new vendors or changes to existing vendors:
  • Includes ensuring Manager, Finance PTT NA receives vendor banking information for validation where electronic payments will be issues (wires/ACH)

Banking activities:

  • Ensure files properly submitted from JDE to bank
  • Creating new/update existing wire templates as needed
  • Issue stop -payments as needed

Accounting

  • Reconciliations
    • Reconcile AP subledgers to general ledger for various locations
    • To be discussed and allocated between this role, Payroll/Acctg and AR (bank recs + AR recs)

Other

  • Month-end support where needed

Backup Roles

  • Accounts Payable
  • Accounts Receivable


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Accounts Payable Administrator (Permanent) • Etobicoke (Alderwood / Long Branch), ON, ca

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