Commercial Property Administrator

DMS, Division of Tribe Management Inc., is one of Canada's premiere real estate services companies managing a wide range of property types and providing tenants and landlords with superior service and outstanding value.

DMS was ranked Canada’s number 1 managing company in August 2020 by Canadian Apartment Magazine and is currently managing over 18 million square feet with a value of over $3.5B.

The DMS Group is currently seeking a Commercial Leasing Administrator to join our team in North York.

The Commercial Property Administrator/Leasing Agent works under the direction of the Sr.

Property Manager.

This position requires strong knowledge of commercial properties and condominium experience.

They are responsible for meeting all contractual obligations and deliverables as well as achieving the client's goals and objectives through effective financial and operational management.

This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills efforts, or working conditions associated with the job.

It is intended to provide a description of those principal job elements.

All job descriptions are subject to change.

As a member of the property management team on site(s), the key responsibilities of the Commercial Leasing Administrator include but are not limited to: Rent collection & tenant account reconciliations, assist PMs as required Purchase order and work order processing, assist PMs as required Lease Administration - Preparation of documents, including Renewals, Offers, and Leases, prepare Lease Abstracts and Maintenance: input tenant information, update tenant information and update contracts, lease terms, property info, etc.

Tenant Notices, including Demand Notices, per PM instructions.

Property File Maintenance, filing, creating files, and updating files or archiving files Utility correspondence, update and arrange bill redirections (tenancy switchovers, sale of properties, etc).

List, create, update, and consolidate PM contact information and Tenant lists.

Ease Transitions, create files, and send introductions/escalation notices to tenants.

Assisting PM with projects or general assistance when the PM is on the road.

Tenant Insurance, send out notices to renew, update and oversee a master list/report of insurance expires.

Year-end packages and CAM billings, assist PM in preparing and distributing statement of account and send package to Tenants.

Rental Advise notices, send out notices when new budgets are finalized.

CAM disputes and reconciliations and reconciliations, assist PM in compiling information required to respond to the Tenant and forward it to the tenant.

Property Budgets, assist PM in compiling information required Other assignments within the scope, spirit, and purpose of the job as reasonably requested from time to time by management.

Desired Skills and Experience To succeed in this role, the candidate must possess the following combination of education, experience, and skills: At least two (2) years of experience in Commercial Property Management Knowledge of Commercial Leases and Commercial Property Management.

Experience with YARDI would be an asset.

Excel at planning and organizing.

Ability to meet deadlines proficiently.

Proven ability to identify, evaluate and develop new ideas with supportable results, Solid Analytical Strengths.

Ability to apply logic and reasoning to effectively manage projects, analyze complex financial, legal, and contractual problems, and to provide solutions or recommendations, Superior oral and written communication skills.

Strong computer skills – MS Word, Excel, Access, and Outlook.

Reliable Vehicle Required.

Strong knowledge & experience in preparation & understanding of commercial property budgets, financial analysis, Strong administrative experience in Commercial Property Management.

This is an excellent opportunity for a career-minded property management professional looking for a challenging opportunity.

Thank you in advance for your interest.

We regret that we can only respond to candidates chosen for an interview.

Candidates must live and be authorized to work in Canada.

We are an equal opportunity employer and will provide accommodations during the recruitment process upon request.

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