Billing Coordinator

Permanent Position – Hybrid

Reporting to the Manager, Billing, the Billing Coordinator is responsible for providing professional, accurate, and timely billing support for an assigned portfolio of lawyers. The successful candidate will support all phases of the client billing cycle, including drafting, processing, analyzing, and finalizing invoices, while responding to billing‑related inquiries. This role partners closely with lawyers, legal assistants, and Finance team members to support the Firm’s billing objectives while maintaining accuracy, compliance, confidentiality, and strong internal and client relationships.

Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet business and client needs. This is a hybrid role requiring in office attendance on an as-needed basis.

Primary Responsibilities:

• Prepare, process, and finalize client billings for an assigned portfolio of lawyers.
• Process draft accounts for lawyer review and electronic signature.
• Finalize and cancel invoices, including processing partial credit notes and bill cancellations.
• Prepare and distribute monthly proformas in PDF format.
• Respond professionally and accurately to billing‑related inquiries from lawyers and legal assistants.
• Complete billing adjustments, including write‑offs and transfers of work in progress (WIP).
• Revalue WIP for currency fluctuations and rate changes, including the setup of special billing rates.
• Perform billing analysis to support accurate and timely invoicing.
• Assist with year‑end audit activities, including providing documentation and responding to audit inquiries.
• Support special projects and initiatives related to billing processes and continuous improvement.
• Collaborate with Billing and Finance team members to achieve Firm billing objectives.
• Maintain strict confidentiality and discretion when handling sensitive client and financial information.
• Perform additional duties as assigned in support of the Billing function.

Required Knowledge and Experience:

• Post‑secondary diploma or degree in Accounting.
• Three (3) to five (5) years of related billing or accounting experience, preferably within a professional services environment.
• Experience within a law firm or similar professional services organization is considered an asset.
• Advanced proficiency with Microsoft Office applications, including Word, Excel (advanced), and Outlook.
• Working knowledge of accounting and billing systems such as Elite 3E is considered an asset.
• General knowledge of accounting principles and professional services billing processes.
• Strong analytical, organizational, and problem‑solving skills with a high attention to detail.
• Excellent verbal and written communication skills and the ability to manage competing priorities in a fast‑paced environment.

Pay Range

$60,000 to $70,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.