HR/Payroll Coordinator

About the Role:

The HR/Payroll Coordinator plays a critical role in ensuring the seamless administration of payroll and human resources functions within the organization. This position is responsible for accurately processing payroll, maintaining employee records, and ensuring compliance with Canadian labor laws and tax regulations. The coordinator acts as a liaison between employees, management, and external agencies to resolve payroll and HR-related inquiries efficiently. By managing benefits administration and supporting recruitment and onboarding processes, the role contributes to a positive employee experience and organizational effectiveness. Ultimately, the HR/Payroll Coordinator ensures that all payroll and HR operations are executed with precision, confidentiality, and professionalism.

Minimum Qualifications:

• Post-secondary education in Human Resources, Business Administration, or a related field.
• Proven experience in payroll processing and HR administration.
• Strong knowledge of Canadian payroll legislation, tax regulations, and employment standards.
• Proficiency with payroll software and HR information systems (e.g., ADP)
• Excellent organizational skills and attention to detail.

Preferred Qualifications:

• Experience with benefits administration and employee relations
• Advanced skills in Microsoft Excel and data analysis.
• Experience working in a multi-provincial environment.

Responsibilities:

• Process bi-weekly or monthly payroll accurately and on time
• Maintain and update employee records in HRIS systems, ensuring data accuracy and confidentiality.
• Administer employee benefits programs, including enrollments, changes, and terminations.
• Support recruitment efforts by coordinating job postings, scheduling interviews, and assisting with onboarding activities.
• Ensure compliance with federal and provincial employment standards, tax regulations, and company policies.
• Respond promptly to employee inquiries regarding payroll, benefits, and HR policies.
• Prepare and submit required reports to government agencies and internal management.
• Collaborate with finance and accounting teams to reconcile payroll accounts and resolve discrepancies.

Skills:

The HR/Payroll Coordinator utilizes strong organizational and analytical skills daily to ensure payroll accuracy and compliance with complex regulations. Effective communication skills are essential for addressing employee questions and collaborating with various departments. Proficiency in payroll and HRIS software enables efficient data management and reporting. Attention to detail is critical when processing payroll and maintaining confidential employee information. Additionally, problem-solving skills help the coordinator resolve discrepancies and improve payroll and HR processes continuously.

This is a replacement position.